The automation of rental property management has revolutionized how landlords operate, streamlining tasks and enhancing efficiency beyond measure. From showcasing vacancies to collecting rent, landlords are automating nearly every aspect of their business, saving time and resources while improving tenants’ experiences.
In the digital age, there’s simply no going back once tech has advanced. A modern touring and renting procedure makes all the difference to today’s tenants, and we may be heading into a renters’ market. To combat this, landlords can identify where antiquated practices are replaceable with tested tech.
The United States Census Bureau asserts that the national rental vacancy rate has reached 6.6%. This is a 13.8% increase from the average vacancy rate in 2022
1 Garnering Interest with Virtual Tours
Virtual tour software showcases available units online, giving an elevated remote experience for inquiring tenants. People are doing more research than ever and are more likely to schedule an in-person tour after a virtual tour than with a listing that leaves them with questions. This saves time for both parties and widens the property’s reach beyond geographical limitations – a huge plus for potential renters moving a plane ride away.
2 Simplifying and Screening Tenant Applications
Digital application collection allows applicants to submit documents and information electronically. Integrated background check tools streamline the selection process and ensure a thorough assessment.
With AAOA’s own tenant screening app, applicants can also pay a screening fee, and landlords receive notifications immediately to view completed credit and background checks.
Tenants that are less tech-savvy or new to renting often fail to satisfy these requirements prior to in-person tours. While landlords prefer to hold firm, sometimes a gut feeling or an extended vacancy leads to letting their guard down. For that reason, this solution is very effective in tandem with tour-scheduling software, as it brings these requirements to their immediate attention and bars them from skirting this step before touring.
3 Streamlining Property Tours
The most time-consuming part of filling vacancies, and arguably the most difficult for landlords, is the scheduling and execution of in-person tours. It takes time to line up the availability of all parties, travel to the property and run the tour – all while running the risk that the potential tenant arrives late, doesn’t arrive at all, or fails to meet rental requirements after the fact.
Self Tour technology, like InstaShow, advertises listings and allows renters to tour the property after they have passed background checks and submitted all the necessary documentation. This software eliminates the need to arrange a mutually available meeting time and gives renters the freedom and flexibility to tour vacancies when it is convenient.
This alleviates countless pain points for renters, such as typical stop-start communication around scheduling, juggling work and personal schedules, and organizing background checks and application data on one platform.
Once a user has their profile verified, they can schedule tours via the app within the listing’s parameters, notifying property managers immediately. The software then facilitates a secure and seamless experience with real-time identity verification before using Bluetooth technology to allow access to the property.
The software tracks their experience as they walk through the unit and for added security, can pair with smart cameras to enable real time surveillance and 2-way communication.
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4 Automating Lease Signing
Digital lease agreements can be signed and stored securely online. This eliminates the hassle of printing, canning, mailing, and maintaining documents, making it convenient for both landlords and tenants. Most property management platforms charge for this feature, while others, like Innago, offer it for free.
5 Facilitating Rent Collection
Online portals or apps for rent collection automate monthly payments, ensuring timely and consistent transactions. Tenants can set up automatic payments, reducing the risk of late or missed payments. Landlords can track payment histories, send reminders, and generate reports effortlessly.
6 Enhanced Communication and Maintenance Requests
Integrated communication tools maintain consistent and transparent communication with tenants. Automated messages for rent reminders, lease renewals, or general announcements can be scheduled, fostering a proactive and professional relationship. This can include centralizing maintenance requests, thereby allowing tenants to submit issues for review. Landlords can track these requests, assign tasks to maintenance staff or contractors, and monitor the status of repairs, ensuring timely resolution and tenant satisfaction.
CONCLUSION
Modernizing the rental property management process offers landlords unparalleled efficiency, convenience, and organization. To harmoniously transition into using these kinds of software, finding platforms that offer many solutions in one place is ideal. However, the all-in-one platforms are by far the most expensive. Therefore, it may be optimal to consider one platform to streamline advertising listings and facilitating tours, and another, like Doorspot, that begins with signing the lease and encompasses ongoing communication for just $54/month.
Embracing these technological advancements automates the rental process, improves tenant satisfaction and ultimately contributes to a more successful and profitable business.
LEAH MAHER
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The media tends to side with tenants and take a negative view of landlords overall. One notable exception was an episode of HBO’s Silicon Valley, where the hapless Jared has tried for over a year to evict a nonpaying “professional tenant” who is currently subleasing Jared’s unit through Airbnb because California’s landlord/tenant laws are so biased in favor of the tenant that an eviction can take close to an eternity.
At the same time, Erlich (who rents the rooms in his home to Jared and the other characters trying to build the fictional tech company Pied Piper) is demanding one of his tenants and soon-to-be-supervillain Jian Yang leave his house (video contains NSFW language) and unfortunately lets Jared’s situation slip. This inspires Jian Yang to decide that instead of leaving, as Erlich requested, he would instead stay and simply stop paying rent.
While that episode was quite amusing, some municipalities seem to be trying to transcend parody into something beyond satire. New York, for example, just arrested a woman for changing the locks on a squatter in the $1 million home she inherited.
According to a New York Post story about the incident:
“[Adele] Andaloro claims the ordeal erupted when she started the process of trying to sell the home last month but realized squatters had moved in—and brazenly replaced the entire front door and locks.
“She said she got fed up and went to her family’s home on 160th Street—with the local TV outlet in tow—on Feb. 29 and called a locksmith to change the locks for her.”
Understandable, but not a wise course of action. The two got into a heated argument, and the police were eventually called. As the New York Post article notes, “Under the law, it is illegal for the homeowner to change the locks, turn off the utilities, or remove the belongings of the ‘tenants’ from the property.” The word “tenant” is an extraordinarily generous euphemism in this case.
What complicates matters more is that in New York City, someone can claim “squatters rights” after being in a home for just 30 days. But “’[b]y the time someone does their investigation, their work, and their job, it will be over 30 days and this man will still be in my home,’ Andaloro said.” So, that left Andaloro between a rock and a hard place:
“Andaloro was ultimately given an unlawful eviction charge because she had changed the locks and hadn’t provided a new key to the person staying there, the NYPD confirmed to The Post. She was slapped with a criminal court summons, cops added.”
This case may be exceptional, but it is by no means unique. Also, in New York, a couple bought a $2 million “dream home” to care for their son with disabilities but couldn’t move in because a squatter had beat them to it. In another home, a squatter completely destroyed a property in the Rockaways, where dozens of emaciated dogs and cats were trapped inside on the verge of death.
The New York Post quotes one attorney saying such cases have increased “40% to 50% in similar cases in the wake of COVID.”
This is made all the more frustrating by New York’s apparent lack of interest in prosecuting normal crimes. In 2022 and 2023, over half of felonies were downgraded to misdemeanors and misdemeanor cases resulting in a conviction plummeted from 53% in 2019 to 29% in 2022.
Meanwhile, New York’s crime rate skyrocketed in 2022.
Fortunately, crime has ebbed a bit in New York City (and the rest of the country in 2023 and so far into 2024). But I feel pretty confident in saying it’s not because people like Adele Andaloro are being arrested.
I should also note that this isn’t just a problem in New York. On the other side of the country, in Oregon, an investor posting as a squatter explained on X (formerly Twitter) how he could “steal a property” due to Portland’s laws on the subject.
Indeed, I would have thought such problems would be more acute in California, which has the second-highest homeless rate in the country. Unfortunately, California chose a “housing first” policy instead of a “shelter first” policy to help homeless people get off the street. Providing housing for each homeless person is, not surprisingly, extremely expensive, especially in high-priced places such as Los Angeles and San Francisco.
Getting back to New York: Despite this absurd story, the city has done a mostly good job with its homeless population and has been able to shelter 96% of its homeless population, whereas California shelters a paltry 38%. While some of this may be due to the more temperate weather in most of California as compared to New York, the fact that three times as many homeless people died in Los Angeles as in New York City in 2020-2021 (1,988 to 640) shows that it’s not all that.
Looking for more information or a support network on the investing side of rental properties?
Check out BiggerPockets! They provide resources and tools to help people learn about real estate investing and build wealth through rental properties. Their website offers a community of over 2 million members, educational content, networking capabilities, and software tools. BiggerPockets also publishes books and podcasts about real estate investing.
The Erosion of Property Rights
The story of Adele Andaloro really shows less about how municipalities choose to help their homeless population and more about the erosion of property rights in many places throughout the United States. We’ve seen this in the deluge of passed and proposed legislation targeting property owners throughout the country.
Now, I should note that Andaloro made a huge mistake. As indefensible as her situation was, she should not have taken the law into her own hands, especially in a state as unfriendly to landlords as New York.
I should also note that landlords have more leverage in economic transactions than tenants do, and so the law does need to protect tenants. Landlords, after all, are the ones who write the leases. So, it’s incumbent upon the government to make sure the landlord cannot put any overly arduous or unfair clauses in that lease.
Laws that require properties to be maintained or 24-hour notice to be given to a resident before entry or mandating evictions go through the court system and not be done with hired muscle are all legitimate and necessary in any functional and just society. But these “rights” have clearly gone way too far in many municipalities. For example, Denver just passed a law preventing landlords from demanding a tenant leave for any reason other than “just cause,” i.e., “nonpayment of rent, violation of lease terms, nuisance, and engaging in illegal activities.”
This means if a property owner ever intends to sell their house, move into it, or give it to their kids, they are simply out of luck. (Other states and cities have passed laws requiring landlords to offer extended notice and pay moving costs in such cases, which I actually think is reasonable.)
Regarding so-called squatters rights, legally speaking, they are supposed to simply be that “[a]n individual may claim rights as a squatter if they are roommates, tenants, or occupying property that is abandoned or not used.” This is just adverse possession, a somewhat odd law that transfers property from the owner to its occupant if the occupant has continuously occupied the property for a certain length of time without refraining from the owner. States vary from three years (Arizona) to 30 (New Jersey) on just how long that needs to be.
But in many cases, squatting has become synonymous with trespassing. And instead of punishing the perpetrator, the victim is the one who must stomach the cost.
In Missouri, where we do most of our investing, “just like most other states, [Missouri] doesn’t have special laws regarding squatters’ removal. Therefore, to evict a squatter, you’ll need to go through the state’s eviction process.” This means for the offense of having someone break into our property, we have to pay to evict them and lose out on the opportunity cost of any rental income that could come in during that time.
This is the case in most states, so the big question to investors is, how friendly are the landlord/tenant laws where you invest? Because if you do get a squatter, the question becomes how hard it will be to evict them. Indeed, I had gotten several, and while the courts here are rather slow, they are thankfully much faster than in New York.
(In some areas, it is also sometimes worth boarding the windows and doors, at least during renovation, to prevent a squatter from getting in.)
SparkRental.com did a study and came up with a list of the most renter-friendly and landlord-friendly states. It looked like this:
Back in 2020, BiggerPockets also did an analysis with similar results. It found the five most landlord-friendly states to be:
- West Virginia
- Arkansas
- Louisiana
- North Carolina
- Alabama
And the five most tenant-friendly (or perhaps most antagonistic to landlords) were:
- Vermont
- Delaware
- Rhode Island
- Maine
- South Dakota
Moving Forward
While cases like Adele Andaloro make the headlines, overall, they are still rather rare. You don’t want to become paranoid.
Still, in a time when such farcical cases are becoming more commonplace, and property owners are under continued legislative attack, it’s important to know which places are the most amenable to property ownership. This is especially true for buy-and-hold investors.
Indeed, in the least landlord-friendly places (New York being one of them), I would probably lean away from investing in buy-and-hold residential real estate there. (Commercial, fortunately, doesn’t have these problems.)
In other cities and states that are still tough on landlords but below the farce, I would still recommend caution. Budget for higher administrative and legal costs and a higher economic vacancy factor. And make sure any potential acquisition still works with such restraints.
Finally, make sure to understand your local laws, and no matter how ridiculous they may be, don’t take the law into your own hands.
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With the college sports season’s thrilling climax, this is also an exciting time for real estate investors who own rentals in college towns that are being given a high profile. These landlords have likely long known that student rentals are one of the most lucrative places to make ongoing high yields.
Having the national spotlight focus on a college town where you invest is like having huge ads placed outside your property to attract future tenants. Colleges in the South and Midwest generally mirror real estate in those areas, which have provided some of the strongest cap rates for investors in recent years.
Here’s a closer look at the towns and cities where great sports teams pair with great investments. We ranked the college towns based on their rent-to-price (RTP) ratio. An RTP is calculated by dividing the gross monthly rent by the purchase price (or, in subsequent years, by the market value). A standard RTP that investors use is around 1%, often called the 1% rule, although an RTP above 0.6% is also considered good. Thus, if a property rents for $2,000/month and has a market value of $2,000, the RTP would be $2,000/$200,000, which is 1%.
It’s important to note that every market will have its fair share of ZIP codes with high and low RTPs. There’s cash flow to be made in every market—you just need to find it.
The Rent-to-Price Ratio of Each College Market
1. The University of Alabama (Tuscaloosa, Alabama): 0.76%
2. University of Dayton (Dayton, Ohio): 0.67%
3. Texas Tech (Lubbock, Texas): 0.66%
4. Northwestern (Chicago): 0.64%
5. University of South Carolina (Columbia, South Carolina): 0.64%
6. Indiana State (Terre Haute, Indiana): 0.63%
7. Texas A&M (College Station, Texas): 0.63%
8. Mississippi State (Starkville, Mississippi): 0.62%
9. University of Illinois (Champaign, Illinois): 0.62%
10. High Point University (Greensboro, North Carolina): 0.60%
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A Closer Look at the Top College Towns
Tuscaloosa, Alabama
The University of Alabama is a big draw for real estate investors. However, the Alabama Crimson Tide isn’t the only reason to invest here.
Like other more northerly Alabama cities of Birmingham and Huntsville, Tuscaloosa County ticks the boxes for good investment criteria. It has low unemployment (2%), a population growing by 2% each year, a decent median income of $58,620, and a generally affordable median rent of $1,549 with a robust rental growth of 7%, which means investors can increase their cash flow each year. With a median home price of $205,030 and year-over-year price growth of 2%, Tuscaloosa is affordable, stable, and profitable.
According to the Tuscaloosa County Economic Development Authority, the main employers in the small city of 266,638 are the University of Alabama (6,839), Mercedes-Benz (4,500), and the DCH Regional Medical Center (3,444). Each long-established company is a stable source of employment.
Dayton, Ohio
Known as the birthplace of aviation, Dayton, Ohio’s real estate business takes flight thanks to its affordable median home price of $185,000, its 3% annual appreciation, reasonably affordable rent of $1,234, and main employer, the Wright-Patterson Air Force Base, with its workforce of 30,000 people. Other big employers in the area are Premier Health Partners (14,135) and Kettering Health Network (5,029). However, it ranks just below Tuscaloosa due to its 3% unemployment and stagnant population growth.
Lubbock, Texas
The 11th largest city in Texas, Lubbock enjoyed a stellar ranking in a 2023 survey of 500 college towns for Best Real Estate Investment Potential. That survey was echoed in BiggerPockets data, with a low 3% unemployment rate, a modest population increase (1%), a healthy median income of $59,228, an affordable median rent of $1,342, and an annual rent growth of 1%. Homes are also affordable, with a median price of $202,763, though price growth is stagnant.
Texas Tech is the biggest employer in the city. Various other employers contribute to diverse business infrastructure in manufacturing, agriculture, wholesale retail, and healthcare, including Covenant Health, United Supermarkets, Convergys, and Tyco Fire Protection Products.
However, Lubbock is more than a place to invest in real estate, which could be part of its charm. It was ranked No. 8 in 2022 for U.S. cities with the best work-life balance, No. 1 in 2023 for the best cities overall for recent college graduates, No. 6 (2022) for the best mid-size city business climate, and No. 10 (2022) for the best city for raising families.
Chicago, Illinois
Located 40 minutes outside Chicago in Evanston, Northwestern both benefits and suffers from being located in the metro area of a major city. Unemployment is at 4%. However, home appreciation is at 6%.
For investors, it’s interesting to note that the median income is $82,914, yet the median cost of a home is around $300,000—generally affordable by today’s standards. However, as major corporations move out of big Northeast cities to warmer states and remote work takes hold, Chicago has felt the hit with a few big defectors.
The Windy City has as experienced a small (-1%) population loss over the past year. Still, with established universities, hospitals, finance sectors, new tech businesses, and other attractions and businesses of a major city, along with relatively modest real estate prices compared to other major cities, Chicago remains a worthwhile real estate investment.
Final Thoughts
Successful college sports teams often come from successful universities, well embedded into the economic fabric of the vibrant city in which they reside, so it should come as no surprise that many of these cities also make for good real estate investments. It’s unsurprising to learn that many successful real estate investors started their journey as students, renting out rooms in a home they owned and building their empires from there. Whether you are an investor or want to kick-start your kids’ investing career, looking at cities with a successful college sports team will steer you in the right direction.
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By Krista Reuther
Are you new to the world of renting? Are you a landlord looking to diversify your portfolio? Or are you just curious about mid-term rentals?
No matter why you’re here, we’re glad you found us! We’ve put together this guide as an overview of everything you need to know about medium-term rentals.
In this blog, we’ll cover everything from what a mid-term rental is, how to go about their lease agreements, and who uses them. We’ll also talk about the pros and cons of managing mid-term rentals. Let’s dive in!
Table of Contents
- What Is a Mid-Term Rental?
- Who Uses Mid-Term Rentals?
- What You Need in a Mid-Term Lease Agreement
- What Are the Pros of Managing a Mid-Term Rental?
- What Are the Cons of Managing a Mid-term Rental?
- Conclusion
What Is a Mid-Term Rental?
You’ve probably heard of short-term and long-term rentals, but what exactly is a mid-term (or medium-term) rental? The answer is in the name: a mid-term lease agreement is a rental agreement between a property owner and tenant that lasts for less than one year but usually more than one month.
Ordinarily, short-term rentals last for less than one month (and are sometimes referred to as vacation rentals), while long-term rentals are typically year-long leases. Medium-term rentals fall into that sweet spot of at least one month but average three to nine months.
Mid-term rentals are ideal for landlords in highly populated cities or college towns. In addition to populous metropolises, medium-term rentals work well in areas where seasonal work is common, such as near agricultural centers. They’re also great for prospective landlords who want to get into the rental market but aren’t ready to have a long-term commitment.
Who Uses Mid-Term Rentals?
If you’re pursuing real estate investing, it makes sense that you’d want to maximize your return on investment. Mid-term rentals can offer a surprising return on investment despite frequent turnover. Mid-term rental demand is growing, especially with the post-pandemic rise in remote work creating the profile of a “digital nomad”. And of course, prolonged business trips and vacations will always create demand for flexible lease durations.
Let’s take a look at some of the most common groups of people that use mid-term rentals:
- Traveling nurses: At the height of the pandemic, traveling nurses needed housing like never before, and they’re still in high demand across the country. Rather than shell out exorbitant fees to live in a trendy Airbnb, mid-term rentals allowed nurses to establish a home away from home.
- Students: Students often need somewhere to stay while they attend class. Mid-term rentals provide students with an affordable option that doesn’t require them to live on campus or commute long distances daily.
- Digital nomads: Digital nomads are people who work from home or remotely and travel frequently as a lifestyle choice. They tend to be more transient than other travelers —they may stay with friends or family before finding a new location where they can settle down for a while.
- Business professionals: Many industries require their employees to travel. Some companies host workers in mid-term corporate housing; others seek their own mid-term housing solutions.
Other tenants who may use medium-term rentals include families relocating to a new city and professionals heading to a new place to start an internship. While all these groups may have different reasons for moving, they generally use mid-term rentals because they have reasonably extended short-term housing needs.
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What You Need in a Mid-Term Lease Agreement
Mid-term rentals are unique in many ways, which means you’ll need to make sure your lease agreement reflects your specific rental. There are several things to consider when drafting a mid-term lease agreement, including but not limited to:
- The length of stay/occupancy (rental period of one to 12 months)
- The amount of rent
- Security deposit and other applicable fees
- Amenities – utilities like Wi-Fi access and whether the rental house is furnished or not
- Local landlord-tenant laws and regulations
- Tenants’ rights
- The responsibilities of both the tenant and landlord
Generally, medium-term lease agreements may not involve a lot of legal stipulations like traditional leases. However, check your local landlord-tenant laws to make sure you’re abiding by any specific term-based lease requirements. We also recommend that you chat with your attorney or local housing authority before any documents are signed to ensure you’re doing everything by the book.
What Are the Pros of Managing a Mid-Term Rental?
While long-term rentals can be great for owners looking for a steady rental income stream over several years, mid-term rentals offer unique advantages, including:
- You have access to new tenants who may be more willing to work with you and are less likely to default on their lease agreement than long-term tenants who have lived there for several years.
- Unlike short-term housing, you’ll have a more steady cash flow that is less susceptible to seasonal fluctuations.
- You have more flexibility since you don’t have to worry about a long-term commitment.
- Your business is likely to flourish over time if the demand for medium-term rental units continues to grow.
What Are the Cons of Managing a Mid-term Rental?
As with any business venture, there are certain aspects you need to be aware of if you’re going to be handling a mid-term rental, such as:
- Your property is more likely to be used for unethical activities. This is true of short-term and mid-term tenants but is slightly more common with short-term renters because they don’t plan on being there for very long and aren’t as invested in their community or neighborhood. If something unethical happens on your rental properties, it could lead to other issues like vandalism or noise complaints. To combat this, make sure your lease agreement clearly defines acceptable and unacceptable uses of the property, and be sure to screen your tenants thoroughly.
- If you don’t have experience managing mid-term rentals, it can be challenging to find the best tenants. However, there are digital tools you can use to market your listings efficiently. Make sure your rental application is easy to fill-out and professional to attract great tenants.
- There can be more legal issues in managing a mid-term rental than a short-term one. That’s why it’s so important to speak with your attorney or local housing authority before a lease is signed. You need to know the full scope of potential risks to determine if you want mid-term rentals to comprise a share of your real estate investing efforts.
Conclusion
Mid-term rentals offer fantastic opportunities for prospective landlords and seasoned property managers alike. With a wealth of prospective tenants and the flexibility of a shorter commitment, this type of lease can prove to be lucrative. Mid-term rentals are an interesting and exciting way to diversify your investment portfolio, just remember to speak with an attorney or housing authority to confirm mid-term landlord expectations.
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2023 was a volatile year for the multifamily industry.
Demand patterns and rent prices returned to a post-pandemic normal, but apartment communities’ operating expenses skyrocketed while nationwide occupancy rates declined.
Additionally, the supply of new units entering the marketplace drove up competition and gave renters more control in choosing where to rent.
Those issues are setting the stage as the industry turns the calendar. How will they impact your communities’ plans to attract, attain and retain residents? Let’s look deeper at the challenges owners and operators face in 2024 and how to overcome them.
Challenge #1: 2024 will be another record-breaking year of new unit deliveries.
According to Yardi Matrix, an additional 500,000+ new units will enter the marketplace in 2024, giving renters the upper hand by having more apartment choices than ever and undeniably impacting your existing communities’ ability to attract new residents.
Solution: Ensure your apartment’s digital marketing presence remains competitive by letting renters see the inside of your units.
The opening of a new apartment community nearby is less threatening when your apartments’ digital marketing presence prioritizes the needs of prospective renters. You’ll stand out in 2024 (and beyond) and make it easier for renters to choose your community when you make it possible for every renter to see the inside of the specific floorplan or unit they’re interested in on your apartment’s website and other online channels.
Challenge #2: Turnover costs are on the rise in 2024.
According to Jay Parsons, rental housing economist at RealPage, turnover costs have more than doubled since the COVID pandemic hit and can “easily exceed one month’s rent” of that unit. Alarmingly, the rising costs do not factor in marketing expenses or vacancy loss.
Solution: Make resident retention a priority by focusing on your renewal strategy.
Your lease renewal strategies in 2024 will be critical as you combat rising operational expenses. Treat renewal pricing as crucially as you would for a new lease and include any concessions, if necessary, such as offering renewal rates below what the current resident is paying.
Additionally, you must provide an excellent resident experience, as that, above anything else, is the best method for ensuring more residents choose to stay.
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Challenge #3: Apartment marketers must generate leads with smaller budgets in 2024.
Many are responding to the increasing expenses of owning and operating a multifamily property by tightening their budgets, which sometimes include marketing and advertising. The fear is that reducing marketing investment could also reduce lead counts.
Solution: Develop the right mix of marketing channels for producing better-qualified leads.
Even though it may feel that you need more marketing tools and higher budgets these days to manage multiple channels, the truth remains that there’s a very typical pattern by which renters discover, engage, and eventually select an apartment. We call it the “Leasing Funnel,” or the mix of apartment marketing channels you can apply that puts your community front and center throughout a prospect’s search.
Following the Leasing Funnel as you establish your multifamily marketing plan for 2024 will make your marketing expenses more efficient and help prospects discover and learn essential information about your community online and feel more comfortable with making the life-impacting choice of where to rent an apartment.
Takeaways
- New Unit Boom: 2024 will see a record influx of new apartments, increasing competition and requiring stronger digital marketing with floorplan-specific visual content showcasing the inside of your units to stand out.
- Rising Turnover Costs: Combat skyrocketing turnover costs by prioritizing resident retention through competitive renewal rates and an excellent resident experience.
- Smaller Marketing Budgets: Optimize marketing efforts with the “Leasing Funnel” strategy, focusing on the right mix of channels to attract better-qualified leads while maximizing efficiency and return on investment.
Source: RentVision
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By Deirdre Mundorf
Know your rights as a tenant—and limitations as a landlord. While landlords hold a lot of power, there are several things they are not legally allowed to do.
Whether you are looking to rent an apartment or considering buying a rental property, it is essential to know what landlords are and are not allowed to do. Just as landlord rights protect landlords, tenants also have rights. Understanding what a landlord cannot do will protect you from being treated unfairly as a tenant and prevent you from crossing a legal line when renting a property. Read on to learn more about some of the laws that landlords must follow when renting their property. Keep in mind that landlord tenant law provisions can vary by state, so before renting to or from someone, read up on the local landlord and tenant laws in your state.
1. Use Discriminatory Practices
Photo: istockphoto.com
While landlords may choose to use a tenant screening service, they may not use discrimination as the basis of any decisions regarding current or potential tenants. The Fair Housing Act states that any form of discrimination based on race, disability, color, religion, national origin, gender, sexual orientation, or familial status is illegal. If you feel like your landlord or potential landlord is using discriminatory practices, file a complaint on the HUD website or contact a local advocate in your state.
2. Enter the Property Without Giving Sufficient Notice
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A landlord may own the property, but that does not mean that they are able to enter it any time they wish. Most states have laws in place requiring landlords to provide their tenants with a minimum of 24 hours notice before they enter the property. In some states, they are required to provide written—not even via text or email—notice unless the tenant has agreed to the latter form of communication. Furthermore, landlords may only be allowed to enter a property (after providing sufficient notice) during regular business hours—9 a.m. to 5 p.m., Monday through Friday. Exceptions to this rule include emergencies or if the landlord suspects that the tenant has moved out and left the rental abandoned.
If your landlord has not been providing sufficient notice before entering your rental unit, start by making sure they are aware of the law. If this does not change their behavior, you can report them to the local housing office or even contact the police to file trespassing charges.
3. Evict Tenants Without Following Legal Guidelines
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Landlords have the right to evict tenants. However, there are limits to that right and a landlord is required to follow the proper procedures mandated by their state. In some states, they are required to give 30 days notice (or even more in some places), while other states do not require much, if any, notice to be given to the tenants before eviction can occur. If a landlord evicts a tenant without following their state’s procedures, it is possible that they could face burglary or trespassing charges. Contact your local housing authority immediately if you think your landlord evicted you without following the proper channels.
4. Raise the Rent in the Middle of the Lease Without Justifiable Cause
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Even though most landlords are renting property for income, they are not allowed to simply raise the rent in the middle of the lease to make more money. When you and your landlord signed the lease, you both agreed to the stated rent payments. Unless they have just cause—such as a roommate moving into the property or a new pet joining the household—they cannot simply decide to raise the rent before the lease is up.
5. Deny Requests for Repairs Related to Health or Safety
Photo: istockphoto.com
While a landlord is not obligated to complete all requested repairs, they are also not allowed to refuse to complete repairs that are necessary for the health or safety of their tenants. If the property has mold, broken utilities, or other serious issues, the landlord will have to address them promptly. If you do not feel like your landlord is taking a concerning issue seriously, seek guidance from your local housing office.
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6. Rent a Room Without a Window
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If you’re considering living with private owners renting a room out, know that one of the rules for renting is that bedrooms must have a window or exterior door. In fact, it is illegal for anyone to rent a room that does not have a window. In order to qualify as a “bedroom” suitable for sleeping, a room must have an egress window or door that will allow the occupant to safely escape in the event of a fire. Homeowners are not allowed to rent out certain parts of their property, and this most certainly includes windowless rooms.
7. Charge Unreasonable Late Fees
Photo: istockphoto.com
Late rent payments happen, and landlords are allowed to charge late fees. However, while landlord leasing requirements can vary by state, many include limitations on the fees that can be charged for late rental payments and may also specify a grace period for late payments. For example, states such as Maryland, New York, Delaware, Nevada, North Carolina, and Oregon only allow late fees up to 5 percent of the monthly rent. However, several states have no stated limit on the maximum late fee. If you live in one of these states—including Connecticut, Florida, California, Indiana, Colorado, and Louisiana—read your lease closely and do your best to make sure that you are on time with your rent payments to avoid being charged extra.
8. Withhold the Security Deposit Unjustly
Photo: istockphoto.com
It is unlikely that you’ll find any landlords who do not require a security deposit. The security deposit is designed to protect landlords for both private owner house rentals and larger apartment complexes against damage that tenants cause to the property. Once the tenants move out, landlords can withhold some or all of the security deposit to cover necessary repairs, such as fixing something that was broken by the tenant. What they cannot do is withhold the security deposit to cover normal wear and tear, such as slightly worn carpet or a few scuff marks on the walls or floors.
9. Charge Pet Fees or Deny Housing for Individuals with Service Animals
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Landlords are not required to allow pets in their properties. And, if they decide that they are going to allow individuals with a cat or dog to live in their house, they have the right to charge a pet fee or an additional monthly rent payment. The exception to this, however, is for individuals who have a service animal. According to the U.S. Department of Housing and Urban Development, in nearly all cases, landlords cannot deny housing or refuse to accommodate an individual’s need for a service animal.
10. Raise the Rent in Retaliation of Something the Tenant Did
Photo: istockphoto.com
If a landlord raises your rent after you made a complaint against them, they are likely breaking state law and the landlord tenant act. These laws are designed to protect tenants against retaliation after taking a legal action against their landlord, such as complaining about unsafe living conditions, following state laws to withhold some or all of the rent for uninhabitable conditions, or coordinating with other tenants to voice your views. Take action if you believe your landlord is raising your rent out of retaliation for something you did. Consider filing a suit in your local small claims court or making a complaint against your landlord to your local housing department.
FAQ About What a Landlord Cannot Do
Learn more about some of the limitations to the power a landlord holds by reading through the frequently asked questions below.
Q. Can a landlord raise rent during a pandemic?
Unless the city or state has put a rent freeze into effect because of the pandemic, landlords are allowed to raise rent.
Q. Can a landlord come on the property without notice?
No, in most states, landlords are required to give sufficient notice (typically 24 hours) before entering a tenant’s property.
Q. Do I need to have landlord insurance if I rent properties?
Landlord insurance is not required when renting a property. However, you may decide that the additional coverage provided by landlord insurance is worth the additional cost.
Q. Can a landlord kick me out?
Landlords have the right to evict tenants who do not follow the agreements set in the lease. However, in most states, they are required to give proper notice before executing an eviction.
Q. Do landlords forbid tenants to bring in animals?
Yes, with the exception of service animals, a landlord has the right to forbid their tenants from having animals in their rental unit.
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In most states, landlords are required to give tenants 30-60 days’ written notice before selling their rental property. This is to allow tenants sufficient time to find a new place to live and move out.
As a property owner, you may decide to sell your rental property for various reasons, such as retirement or relocation. However, it’s crucial to notify your tenants early to avoid causing them any inconvenience or financial hardship. In some cases, you may need to terminate a lease agreement early if the tenant’s lease has not yet expired, and you want to sell your property.
It’s important to know the legal requirements and obligations for providing notice to your tenant and terminating the lease agreement without any legal disputes. We will explore how much notice you need to give a tenant when selling your rental property.
How Much Notice Do You Need To Give A Tenant When Selling: A Comprehensive Guide
Understanding Tenant Rights When Selling: Why Proper Notice Is Necessary
When it comes to selling a property that has a tenant, there are a few important things to keep in mind. First and foremost, you need to understand the tenant’s legal rights and the notice requirements when selling.
Proper notice is necessary to avoid any legal issues and ensure a smooth transition.
Here are a few things you need to know:
- A tenant has the right to remain in the property until their lease expires, even if the property is sold.
- A tenant cannot be evicted or asked to leave the property solely because it has been sold.
- A tenant has the right to know when the property is being sold and who the new owner will be.
- Failure to give proper notice to the tenant can result in legal and financial penalties for the landlord.
Statutory Notice Requirements: The Basics Every Landlord Needs To Know
As a landlord selling a property with a tenant, it is important to be aware of the statutory notice requirements in your state or territory.
he notice period will depend on the type of tenancy agreement and the location of the property.
Here are the basic notice requirements every landlord needs to know:
- In most states, landlords must provide written notice to their tenants at least 30 days before the end of the lease agreement if they do not want to renew the lease.
- If the tenant is on a fixed-term lease, the landlord cannot ask them to vacate the property until the lease has expired.
- If the tenant is on a periodic tenancy, the landlord must give a written notice period of 60 days.
- In some jurisdictions, landlords must inform tenants in writing about the impending sale of the property.
Exceptions To The Rule: When Notice May Not Be Required
- In some situations, a landlord may not be required to give notice to their tenant before selling the property. Here are a few exceptions to the rule:
- If the tenant is on a month-to-month tenancy, the landlord can terminate the lease by giving a written notice of 30 days before the end of the month.
- If the property is being sold to another landlord, the tenant’s lease may transfer to the new owner, and notice may not be required.
- If the tenant breaches any of the terms of their lease, the landlord may be able to terminate the lease early and sell the property without notice.
Giving proper notice to a tenant when selling a property is not only legally required but also the right thing to do.
As a landlord, it is important to understand the tenant’s rights and the notice requirements to avoid any legal issues and ensure a smooth process.
By following the statutory notice requirements and knowing the exceptions to the rule, landlords can sell their properties with peace of mind.
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The Legal Aspects Of Giving Notice To Tenants Before A Property Sale
As a landlord planning to sell your rental property, one of your obligations is to give notice to your tenants before selling.
In many cases, it is a legal requirement to serve written notice and adhere to other legal formalities.
Here’s everything you need to know about the legal aspects of giving notice to tenants before a property sale.
Types Of Notice: Which One Is Right For You?
The type of notice you serve the tenant depends on the location and situation. Here are the different types of notice that you can use before selling your rental property:
- Written notice to quit: This notice is used when you want the tenant to vacate the rental property, and it is commonly used when the rental property is being sold in a non-tenant-occupied unit. In some states, the notice must be served at least 30 days before the property’s sale.
- Written notice of intent to sell: This notice informs the tenant that the property will be sold and advises the tenant of their rights regarding the sale. You usually send this notice if you intend to sell the property with the tenant in place.
- Notice of sale: This notice is used when the rental property is being sold to a new owner, and the tenant’s lease will be assigned to a new owner. It notifies the tenant that the property is sold and informs the tenant of the security deposit’s transfer.
How To Draft A Proper Notice Of Intent To Sell
Drafting a proper notice of intent to sell is essential to make sure you remain within the law. Here are the crucial aspects to consider when drafting a notice of intent to sell:
- Include the tenant’s name, property address, and any other identifying information.
- Mention the date the notice was served.
- Explain the terms of the sale, such as the closing date, the new owner’s name, and the buyer’s intent for the property.
- Include your contact information, so the tenant can contact you with any questions or concerns.
Delivering Notice: Best Practices And Common Mistakes To Avoid
After drafting the notice, delivering it to the tenant is equally vital. Here are the best practices to follow:
- Make sure you deliver the notice by hand or mail, whichever is agreed upon in the lease or mandated by state law. Email or phone call is not acceptable in most cases.
- Keep a copy of the notice, including the proof of delivery.
- Be friendly and straightforward when speaking to the tenant. Explain the terms of the sale and how it will affect their tenancy.
- Adhere to state law and lease agreement requirements for serving notice.
As a landlord, it is your duty to give notice to your tenant about selling the rental property.
Understanding the type of notice, drafting a proper notice and delivering it according to state law, and best practices is crucial for a smooth sales process.
Frequently Asked Questions
What Is The Notice Period When Selling A Rental Property?
The minimum time period is usually 30 to 60 days in advance.
Can You Show The House To Potential Buyers During The Notice Period?
Yes, as a landlord, you have the right to show the property to potential buyers.
What Happens If The Tenant Doesn’t Leave After The Notice Period Ends?
You can seek legal help to remove the tenant or offer them a new rental agreement.
Is There Anything Else To Consider When Giving Notice To Tenants When Selling?
Make sure to provide a written notice, communicate with the tenant, and keep records of the notice.
Conclusion
Providing notice to tenants when selling a property is an essential step that should not be ignored.
As a landlord, being transparent and communicative with your tenants can assist you in avoiding any legal conflicts. Additionally, it may help ensure that you successfully sell your property.
By following the guidelines set by state and local laws, you can adequately provide notice while respecting your tenants’ rights.
Remember to provide enough time for your tenants to make arrangements and find new accommodations.
Selling a property can be a stressful experience, but taking the necessary steps ensures a smooth transition for yourself and your tenants.
By prioritizing your tenants’ needs, you can maintain a respectful and professional relationship that may benefit you in the future.
Overall, providing notice to tenants is a crucial aspect that should be carefully considered when selling a property.
Source: Rental Awareness
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The surest way to derail any real estate business is a failure to protect yourself and your assets. Insurance isn’t the most exciting topic, but if you don’t properly cover yourself, your corporate entity, and properties, you can put your entire financial well-being at risk.
Landlords require a different type of insurance product than regular homeowners, and even then, there are nuances to be aware of depending on your particular situation and location. Today, we will demystify some of the most important aspects of landlord insurance to ensure you and your assets are protected.
Disclaimer: All real estate investors must discuss their unique situation with a licensed and experienced real estate insurance broker. The content of this article is for informational purposes only, and should be used in conjunction with advice from an insurance professional.
Difference between homeowner and landlord insurance
As a landlord you require landlord insurance instead of owner-occupied homeowner insurance. If you’re running a rental property business, there are additional protections that you should ensure you have in addition to what a primary residence homeowner may need. A homeowner policy will cover standard liabilities such as fire, flood, personal belonging protection, theft, among others. While many of these are important for real estate investors, there are additional protections you may require.
As a landlord, you will not need to insure the contents (personal belongings) of your units, that will be the responsibility of your renters—many landlords make this mandatory. That said, you may need additional coverages such as income loss coverage in case of loss of rental income resulting from flood, fire, or significant tenant damage to your property.
Landlord insurance 101
There are three standard insurance policies that landlords should be familiar with: DP-1, DP-2, and DP-3. The standard DP-1 policy generally covers less than DP-2, and DP-3. For instance, DP-3 policies cover most perils such as theft and vandalism and liability coverage, whereas DP-1 and DP-2 may not. In the case of liability coverage with DP-3 policies, if a tenant injures themselves on your property you can then turn to your policy to cover legal or medical expenses.
As noted above, most landlord insurance policies don’t cover the contents of the units—this is the responsibility of the tenant. That said, most DP-3 policies cover landlord-owned contents, such as appliances or furniture. DP-3 policies also include loss of rental income, meaning if the unit is off-market while you make repairs. Here are some of the common insurance policy features you’ll want to consider:
- Property protection (structure)
- Personal property protection (contents)
- Liability
- Rental loss protection (only if the unit is unhabitable for various reasons)
- Flood
- Acts of nature (be sure to ask your broker what is covered, and what isn’t)
Rental Loss covers lost income when the property becomes uninhabitable and does not typically protect against tenant default or vacancy. You can buy additional insurance to cover tenant default, which may be worth considering if you can’t cover your mortgage without the rental income and if you think it will be hard to find a new tenant and/or difficult evict a tenant who is withholding rent due to no fault of your own.
It’s worth noting that if you have an HOA, there will be insurance associated with the ownership structure of the HOA. For instance, a condo building with an HOA will have their own insurance to cover certain things. In this case, it’s important to work with your broker to ensure you aren’t doubling up on coverage that is already under an HOA policy.
My pre-paid policy doesn’t expire for many months?
Don’t worry, you can switch insurance providers at any time and you will get a prorated refund for unused coverage. Talk to your insurance broker or a new insurance provider for the details. Don’t let your current policy hold you back!
So what is the cost of landlord insurance?
The general rule is that landlords can expect to pay roughly 15% more for landlord insurance than a standard homeowner policy. According to Insurance.com, the national average cost of a homeowner policy is $1,288. Therefore, most landlords can expect to pay roughly $1,481 a year for landlord insurance.
The higher cost is because insurers are taking on additional risk for landlord insurance because of the presence of renters. Here are some other factors that affect the price of your landlord insurance:
- Security features
- Age and condition of the property
- Smart home devices that provide early warnings of potential issues
- Number of rental units
- Location
- Safety equipment on the premise
- High-risk features such as wood fireplaces, pools, and hot tubs
- Long-term vs short-term tenants (different coverage is needed for each case)
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Questions to ask your insurance broker
It is critical that you speak with a licensed insurance broker prior to purchasing any rental property. You should also obtain insurance quotes. Consider using a broker if you don’t already get a packaged deal from an insurance provider because brokers can shop around for the best prices and policies. A single insurance provider however may give you a bulk deal if you work only with them. Be sure to explore both options.
Not only should insurance be a part of your investment due diligence, but many lenders also require it as part of the financing process. When speaking with your broker, here are some questions that may be worth asking:
- Are there any upgrades/repairs I can do to this property to reduce my insurance costs?
- Does this policy cover flooding, and what type of flooding (natural disaster vs sewer backup vs tenant error)?
- What are all the deductibles on my policy?
- Are there additional coverages I should add on given my location?
- Are there any insurance discounts that may apply to my situation?
- Does my policy cover both short and long-term rental periods?
- What if my property is damaged by the negligence or criminal acts of my tenant?
- How is the replacement cost or cash value calculated under this policy?
- Does my policy cover other structures on my property such as a shed or coach home?
- Should I get a separate umbrella policy to cover myself if I max out my liability coverage?
- Will having safety equipment on premises reduce my landlord insurance premium?
- What is NOT included in my landlord insurance?
- Is my policy covered in the event of a terrorist event?
Be sure to conduct your due diligence with your insurance broker, and speak with other landlords in your area to better understand the most common scenarios that could arise.
6 critical tips when seeking landlord insurance
Tip 1: Make it mandatory for your renters to have renters insurance. You can make this a part of the application process, or ask them for proof of a renter insurance policy when they sign the lease. Thankfully for tenants, the renters insurance cost is quite low, and can run as little as $20 a month.
Tip 2: Consider going with the same insurance provider for all your rental units to get a bundled discount.
Tip 3: Add short-term rental coverage to your insurance policy to give yourself the flexibility to rent out your unit for short-term periods if needed.
Tip 4: If you have a net worth that is higher than the liability coverage on your insurance policy — $1 million for example — you should consider getting a separate policy to cover yourself or LLC if you require more coverage if needed. For instance, if your liability coverage is only $1 million but your net worth is $5 million, you don’t want to max out your liability coverage and then leave you personally liable for the remainder. You can obtain a second policy that will cover your assets should this be the case.
Tip 5: Make sure your rental loss coverage is the same as your gross rents for the entire dwelling to ensure there is zero loss of income.
Tip 6: Consider add-on insurance items if they aren’t on your current policy such as flooding, wildfires, burglary, earthquakes, terrorism events, and vandalism.
Final thoughts
There’s no doubt that adequate insurance coverage can make or break your real estate investing business. If 10 years ago there was flooding on your street and sewers backed up, then you need to ensure you have that coverage. Further, if a tenant slips and falls on the steps and you’re held liable but don’t have any liability coverage, you’re putting your business and personal finances at risk.
Get different quotes, speak with experts in the area like local insurance brokers, and conduct your due diligence alongside a professional insurance professional. That way, you can go to sleep at night knowing that no matter what happens, you and your business will be covered.
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Think you’ve got the best apartment community in your city yet struggling to retain residents? We get it. In the ever-changing landscape of apartment life, it’s not just about offering a great space; it’s about truly understanding what residents want and making their living experience effortlessly enjoyable.
Join us as we walk you through 7 creative ways to boost resident retention and, while we’re at it, elevate your apartment game.
Let’s not just make residents want to stay; let’s turn their satisfaction into glowing reviews that attract new residents to your thriving community. It’s time to create a living experience that keeps everyone excited to call your place home.
Let’s jump right in!
Why Resident Retention Matters
In the realm of apartment management, resident retention isn’t just a lofty goal; it’s a vital component that shapes the overall health and success of your community. Let’s break down why keeping residents around is more than just a numbers game:
Financial Impact
The cost of acquiring new residents can significantly outweigh the expenses of retaining existing ones. A revolving door of residents means constantly investing in marketing, paperwork, and the logistics of turnover.
Positive Reputation
A community with high resident turnover might be perceived as unstable or lacking in quality. On the flip side, a place with satisfied, long-term residents tends to build a positive reputation, attracting new residents organically.
Maintenance Efficiency
Regular turnover means more wear and tear on units. High resident retention translates to more predictable maintenance schedules and less frequent, large-scale refurbishments.
Word-of-Mouth Referrals
Happy residents become your best ambassadors. They’re more likely to recommend your community to friends, family, and colleagues, creating a stream of qualified referrals.
All in all, resident retention isn’t merely about keeping units occupied; it’s about nurturing a thriving, interconnected community that benefits both residents and management alike. So, let’s get started on 7 creative ways to boost resident retention at your apartment community!
7 Creative Ways to Boost Resident Retention
Elevate Your Online Presence
In a world where digital connectivity is at the forefront, delivering a seamless online experience is key to boosting resident retention. Start by ensuring your website is not just a digital placeholder but a user-friendly portal that residents can navigate effortlessly.
An easy-to-use website and online portal streamline communication, making it simple for residents to access essential information, submit maintenance requests, pay rent online, and stay informed about community events.
Get Social
In the age of hashtags and shares, social media is a powerful tool for community engagement. Elevate your resident retention game by investing time and effort into creating meaningful content on your social media platforms. Share updates on community events, spotlight resident stories, and offer glimpses into the vibrant life within your community.
Just as important, don’t just broadcast; engage with your audience. Respond promptly to comments, encourage residents to share their experiences, and foster a sense of community online.
Improve Communication
Improving communication in your community isn’t just a pleasant add-on; it’s a game-changer that seriously impacts resident retention. Here are a few ways you can improve your communication with residents that will leave a lasting impact:
- Actively seek input from residents through surveys, suggestion boxes, or community meetings. Encourage open communication to understand their needs, concerns, and suggestions. Utilize feedback to make informed decisions that enhance the overall living experience.
- Ensure that all communication, whether written or verbal, maintains a positive and friendly tone. Approach resident interactions with empathy, addressing concerns with a solution-oriented mindset.
- Keep residents informed through regular updates on community news, events, and any relevant changes. Offer accessible resources, such as online platforms or newsletters, to provide useful information.
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VIP Treatment
When it comes to advice for lease renewals, consider adding a touch of VIP treatment. Express gratitude to residents extending their stay with special perks or exclusive discounts, turning the renewal process into a positive experience.
This thoughtful approach not only shows appreciation but also plays a vital role in significantly boosting overall retention rates within your community.
Team Shoutouts
Implementing an employee recognition program in property management is more than acknowledging hard work; it’s about spotlighting the stars of your team. Celebrate their efforts on your social platforms or newsletter to showcase the faces behind exceptional service.
This boosts team morale and creates a connection with residents, ensuring a friendly atmosphere and enhancing the overall resident experience. Remember, happy and recognized team members contribute to a thriving community!
Keep Up with the Times
Staying up-to-date with the latest tech isn’t just a trend; it’s the key to giving your residents a happy home. From cutting-edge security systems to smart home features and super-efficient maintenance apps, the right tech not only makes daily life a breeze but also fits seamlessly with modern expectations.
It’s about creating a seamless, integrated experience, where technology fosters community engagement, supports sustainability, and nurtures a sense of belonging.
Choosing the right tech mix is crucial – ensuring they all integrate seamlessly, avoiding conflicts, and creating a harmonious, tech-forward environment that keeps residents content and connected.
Community Events
Life’s better when it’s shared, right? That’s why hosting regular community events is a great way to make residents feel more connected to your community.
Whether it’s a laid-back free coffee morning, a holiday-themed party, or an educational workshop, these events aren’t just about filling your calendar. They’re about bringing everyone together, fostering connections, and creating a community that feels like family.
Because who wouldn’t want to stick around where there’s always something exciting happening?
In the dynamic world of apartment living, keeping residents connected to your community goes beyond square footage – it’s about crafting a true home experience. We’ve laid out 7 unique ways to turn your community into a place where residents don’t just stay; they thrive.
From a user-friendly website to VIP treatment during renewals, these aren’t just tips; they’re keys to personalizing your community. Recognize your exceptional team, embrace tech trends, and throw events that turn neighbors into friends.
Source: Multifamily Insiders
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Source: Rental Awareness
A landlord can take legal action if tenants are being noisy. Living in close proximity with noisy neighbors can be a major annoyance for both homeowners and tenants.
As a landlord, it is essential to address this issue promptly and effectively to ensure peace and harmony within your property.
Excessive noise can disrupt the quiet enjoyment of other tenants, impacting the overall quality of living in your building or complex.
Thankfully, there are several actions that landlords can take to mitigate noise disturbances caused by tenants.
Introduction To The Issue Of Noisy Tenants
Landlords dealing with noisy tenants often wonder what actions they can take.
From issuing warnings to involving law enforcement, there are various steps a landlord can take to address the issue of noisy tenants swiftly and effectively.
Noisy tenants can be a significant concern for landlords.
Excessive noise not only impacts the quality of life for other tenants but can also lead to property damage and legal consequences.
As a landlord, it is crucial to address the issue promptly and effectively to maintain a peaceful and harmonious living environment for everyone involved.
Definition Of Noisy Tenants
Noisy tenants are individuals who consistently engage in disruptive activities that generate excessive noise levels within a rental property.
These activities can include loud music, parties, frequent arguments, constant banging or stomping, or any other behavior that disturbs the peace and quietude of the premises.
While occasional noise is a part of shared living spaces, noisy tenants consistently disregard the comfort and well-being of other residents, creating an unfavorable living environment for everyone.
Impact Of Noisy Tenants On Other Tenants And Property
Noise disturbances caused by unruly tenants can have a detrimental impact on both other tenants and the property itself.
Some common consequences include:
- Continuous noise throughout the night can prevent other tenants from getting a good night’s rest, leading to fatigue and decreased productivity the next day.
- The constant exposure to loud sounds and disturbances can cause anxiety, stress, and overall dissatisfaction among other tenants who are unable to relax and enjoy their living space.
- A rental property with a reputation for noisy tenants can be less appealing to potential new tenants in the future, impacting its market value and rental income.
- Excessive noise can result in damage to walls, ceilings, floors, and other structural elements of the property, leading to costly repairs for the landlord.
Open Lines Of Communication With Tenants
When it comes to addressing noisy tenants, one of the most effective strategies for landlords is to establish open lines of communication with their tenants.
By fostering a transparent and honest relationship, landlords can encourage tenants to report noise disturbances promptly and work together to find amicable solutions.
Establishing regular communication channels and encouraging tenants to report noise disturbances promptly are two key elements of successful noise management. Let’s take a closer look at each of these strategies:
Establishing Regular Communication Channels
Landlords should proactively establish regular communication channels with their tenants right from the beginning.
By doing so, they set the expectation that open and respectful communication is encouraged. Here are some ways to establish these channels:
- Create a dedicated email address or phone number that tenants can use to report noise disturbances.
- Conduct periodic check-ins with tenants to address any concerns they may have and remind them of their responsibilities regarding noise management.
- Consider implementing a tenant portal where tenants can submit noise-related complaints or communicate directly with the landlord.
Tenants To Report Noise Disturbances Promptly
Encouraging tenants to report noise disturbances promptly is crucial for effective noise management.
By promptly addressing noise issues, landlords can prevent conflicts from escalating and maintain a peaceful living environment for all tenants.
Here are some strategies to encourage prompt reporting:
- Include noise management guidelines in the lease agreement so that tenants are aware of the expectations.
- Provide clear instructions on how and when tenants should report noise disturbances.
- Assure tenants that their concerns will be taken seriously and that appropriate action will be taken to resolve the issue.
- Consider implementing a system where tenants can submit anonymous noise complaints if they prefer not to confront their neighbors directly.
By establishing regular communication channels and promoting prompt reporting of noise disturbances, landlords can foster a cooperative atmosphere in their rental properties.
Open lines of communication help build trust and enable swift resolution of noise issues, ensuring a peaceful and enjoyable living environment for all tenants.
Educating Tenants About Noise Regulations And Consequences
As a landlord, dealing with noisy tenants can be a challenging and frustrating situation.
However, instead of resorting to legal actions or eviction, educating tenants about noise regulations and consequences can be an effective way to address the issue.
By providing information on local noise ordinances and clearly outlining the consequences of violating noise policies, landlords can empower tenants to become more considerate and responsible neighbors.
Providing Information On Local Noise Ordinances
One of the first steps in educating tenants about noise regulations is to provide them with accurate information on local noise ordinances.
This can be done by including a section in the lease agreement that highlights the specific rules and regulations regarding noise levels in the community.
Landlords can also share relevant resources or documentation, such as brochures or links to official websites, that clearly outline these regulations.
By ensuring that tenants are aware of the specific noise regulations in the area, landlords can help them understand the importance of maintaining a peaceful and harmonious living environment for everyone in the community.
Clearly Outlining The Consequences Of Violating Noise Policies
In addition to informing tenants about noise regulations, it is crucial to clearly outline the consequences of violating these policies.
This helps tenants understand the potential impact of their actions and encourages them to be more mindful of their noise levels.
Landlords can include a section in the lease agreement that explicitly states the possible sanctions for excessive noise, such as warnings, fines, or even eviction.
It is important to clearly articulate the steps that will be taken in response to noise complaints, including the process for issuing warnings and the escalation of consequences if the issue persists.
Moreover, landlords can provide examples or scenarios that illustrate the negative effects of excessive noise on both tenants and the community as a whole.
This can be done through informational pamphlets or by discussing specific incidents that have occurred in the past.
By emphasizing the potential disruptions and discomfort that excessive noise can cause, tenants are more likely to recognize the importance of adhering to the noise policies.
In conclusion, by educating tenants about noise regulations and consequences, landlords can foster a more considerate and cooperative living environment.
Providing information on local noise ordinances and clearly outlining the consequences of violating noise policies empowers tenants to recognize the importance of maintaining a peaceful atmosphere.
Through effective communication and education, landlords can encourage tenants to be more mindful of their noise levels and contribute to a harmonious community.
Implementing Soundproofing Measures
Implementing soundproofing measures is a proactive approach that landlords can take to address noisy tenants, ensuring a peaceful and harmonious living environment for all residents.
By identifying areas that require soundproofing and installing soundproofing materials or acoustic barriers, landlords can effectively minimize noise disturbances and enhance the overall quality of life in their rental properties.
Areas That Require Soundproofing
The first step in implementing soundproofing measures is to identify the areas within the rental property that require attention.
Conducting a thorough assessment will help landlords understand the source of the noise and determine the most effective strategies for noise reduction.
Walls
As sound can easily travel through walls, checking for any gaps, cracks, or thin walls is crucial.
Pay close attention to shared walls between units and the common areas.
Floors And Ceilings
If noise is transmitted through the floors or ceilings, it can greatly disturb the residents.
Ensure that there is proper insulation and consider options like soundproof underlayment or suspended acoustic ceilings.
Doors And Windows
Poorly sealed doors and windows can allow noise to enter or escape from the property.
Inspect for gaps or drafts and consider adding weather-stripping or replacing doors and windows with more soundproof options.
Installing Soundproofing Materials Or Acoustic Barriers
Once the areas that require soundproofing have been identified, landlords can proceed with installing soundproofing materials or acoustic barriers to effectively minimize noise transmission.
| Materials | Description |
| Cork flooring | Can provide excellent sound absorption and reduces impact noise. |
| Acoustic panels | Can be installed on walls and ceilings to absorb sound and improve acoustics. |
| Mass-loaded vinyl | An effective material to add mass and reduce airborne noise. |
In addition to these materials, landlords can also consider the installation of acoustic barriers such as double drywall, resilient channels, or soundproof curtains.
These methods help block and absorb sound, significantly reducing noise disturbances between units and common areas.
By taking the necessary steps to identify areas that require soundproofing and implementing appropriate materials or barriers, landlords can proactively address noisy tenants and create a more peaceful living environment for all residents.
Soundproofing measures not only benefit the current tenants but also attract prospective tenants who prioritize a quiet and comfortable living space.
Offering Noise-Cancelling Devices To Tenants
Landlords can effectively address noisy tenants by offering noise-canceling devices, ensuring a peaceful living environment for all residents.
These devices help minimize disruptive noise and promote a harmonious atmosphere within the property.
Providing White Noise Machines Or Earplugs
Noise disruptions can be a major issue for both tenants and landlords.
As a landlord, it is your responsibility to address the concerns of tenants who are dealing with noisy neighbors.
One effective way to mitigate noise issues is by offering noise-cancelling devices to your tenants.
By implementing this simple solution, you can create a more peaceful and enjoyable living environment for everyone involved.
One option to consider is providing white noise machines or earplugs to tenants.
White noise machines are devices that emit a steady background sound, effectively masking any unwanted noises.
These machines can be placed in bedrooms or common areas, allowing tenants to block out distractions and get a good night’s sleep.
Alternatively, earplugs can be offered as a more portable option, providing individual tenants with the ability to control the level of noise they are exposed to.
By giving your tenants access to these noise-canceling devices, you demonstrate your commitment to their well-being and comfort.
This proactive approach shows that you value their satisfaction and are dedicated to resolving any noise-related issues.
Recommending Noise-Cancelling Headphones For Sensitive Tenants
In some cases, certain tenants may be more sensitive to noise disruptions than others.
If you have tenants who are particularly affected by ambient sounds, you can recommend noise-canceling headphones as a solution tailored to their needs.
Noise-canceling headphones are specially designed to cancel out external noise, allowing users to enjoy their own audio content or simply enjoy silence.
By suggesting these headphones to sensitive tenants, you provide them with a personalized solution that can greatly enhance their living experience.
It is important to note that while noise-canceling devices can help mitigate noisy neighbor issues, they should not be considered a long-term solution.
As a landlord, it’s essential to address noise complaints and work towards a lasting resolution.
Open communication, mediation, and setting appropriate noise guidelines can all contribute to a harmonious living environment for your tenants.
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Including Noise-Related Clauses In Lease Agreements
Including noise-related clauses in lease agreements is a proactive step that landlords can take to maintain a peaceful living environment for all tenants.
By clearly outlining expectations and consequences in regard to noise levels, landlords can address potential noise issues upfront and minimize disruptions.
Acceptable Noise Levels And Quiet Hours
One effective way for landlords to address noise concerns is by explicitly defining acceptable noise levels and quiet hours in the lease agreement.
It is essential to provide specific guidelines to ensure that tenants understand what is considered appropriate and respectful behavior.
By including this information in the lease agreement, there is no room for ambiguity or misunderstandings.
Here is an example of how this clause could be included in the lease agreement:
| Acceptable Noise Levels | Quiet Hours |
|---|---|
| Tenants must keep noise levels at a reasonable level that does not disturb other residents. | Quiet hours are from 10:00 PM to 7:00 AM, during which excessive noise should be avoided. |
By setting clear expectations regarding noise levels and quiet hours, landlords can create a harmonious living environment for all tenants.
It is crucial to ensure that tenants understand their responsibility to be considerate of their neighbors and adhere to these guidelines.
Outlining Penalties For Violating Noise Policies
In addition to specifying acceptable noise levels and quiet hours, it is important for landlords to outline penalties for violating noise policies in the lease agreement.
This helps tenants understand the seriousness of noise-related issues and the consequences they may face if they fail to comply with the guidelines.
Here is an example of how this clause could be included in the lease agreement:
- First Offense: Written Warning
- Second Offense: Fine of $50
- Third Offense: Termination of Lease Agreement
By clearly stating the penalties for noise violations, landlords establish a framework for addressing noise-related issues in a fair and consistent manner.
This not only encourages tenants to be mindful of their noise levels but also provides a basis for taking appropriate action when necessary.
By including noise-related clauses in lease agreements, landlords proactively address potential noise issues and maintain a peaceful and enjoyable living environment for all tenants.
Specifying acceptable noise levels and quiet hours, as well as outlining penalties for violating noise policies, are crucial steps in minimizing disruptions and ensuring a harmonious rental community.
Conducting Regular Inspections And Addressing Noise Issues Promptly
To address noisy tenants, landlords can conduct regular inspections and promptly address any noise issues that arise.
This proactive approach ensures a peaceful living environment for all residents and demonstrates the landlord’s commitment to resolving concerns promptly.
One effective way for landlords to tackle noisy tenants is by conducting regular inspections and promptly addressing any noise-related issues.
By maintaining a proactive approach to noise complaints, landlords can ensure a harmonious living environment for all tenants.
Maintaining A Proactive Approach To Noise Complaints
Landlords should adopt a proactive stance when it comes to noise complaints.
This involves actively encouraging tenants to report any noise disturbances promptly and providing them with a clear and easily accessible channel to do so.
By being proactive, landlords can address noise issues before they escalate into larger problems.
Additionally, landlords can create a supportive environment by educating tenants about the importance of maintaining a peaceful atmosphere and respecting their neighbors.
This can be communicated during the leasing process, ensuring that tenants understand their responsibility to minimize excessive noise.
Taking Necessary Actions To Resolve Noise Disturbances
Once a noise complaint is received, it is crucial for landlords to take swift action to resolve the issue.
This not only helps the affected tenants find relief but also demonstrates to all tenants that noise disturbances will not be tolerated.
Landlords can start by investigating the complaint and gathering evidence to better understand the situation.
They can then directly address the issue with the tenant responsible, reminding them of their obligations as outlined in the lease agreement.
Open and clear communication is key to resolving noise disturbances promptly.
If the initial communication does not lead to a satisfactory resolution, landlords may need to escalate the matter by issuing a formal written warning.
This warning should outline the specific noise violations and the consequences that may follow if the behavior continues.
By enforcing the terms of the lease agreement, landlords can help ensure a peaceful living environment for all tenants.
In cases where noise disturbances persist despite warnings, landlords may need to consider more serious measures, such as imposing fines, adjusting lease terms, or, as a last resort, initiating eviction proceedings.
However, it is important for landlords to consult legal counsel and follow local regulations and laws in their jurisdiction to ascertain the appropriate course of action.
Maintaining a proactive approach to regular inspections and addressing noise issues promptly is crucial for landlords.
By taking necessary actions and enforcing lease terms, landlords can create a peaceful and harmonious environment for all tenants to enjoy.
Mediation Between Tenants
Mediation between tenants is an effective approach to resolving disputes in a peaceful and collaborative manner.
Encouraging tenants to resolve disputes amicably can help to maintain a harmonious living environment and prevent conflicts from escalating further.
As a landlord, facilitating mediation sessions to find common ground demonstrates your commitment to finding fair solutions that benefit all parties involved.
Involving Local Authorities Or Property Management
Noisy tenants can create a significant disturbance for both landlords and other residents in a property.
In some cases, addressing this issue becomes challenging and requires the intervention of local authorities or property management.
By involving these entities, landlords can ensure that necessary actions are taken to resolve noise-related conflicts and maintain a peaceful living environment for all.
Seeking Assistance From Local Authorities Or Property Management
When the noise issue between tenants persists and informal attempts to address it have failed, involving local authorities or property management becomes a viable option for landlords.
These entities possess the expertise and authority to enforce rules and regulations to ensure a peaceful living environment.
Here are some steps landlords can take to involve local authorities or property management:
Resolving Conflicts Through Professional Mediation Services
Professional mediation services offer an effective way to resolve conflicts between noisy tenants and landlords.
Mediation allows both parties to express their concerns and find a mutually agreeable solution.
Here are the key steps involved in resolving conflicts through professional mediation services:
- Identify a reputable mediation service provider that specializes in landlord-tenant disputes.
- Contact the mediation service provider to inform them about the noise issue and request mediation.
- Both the landlord and the noisy tenants will be invited to a mediation session, where a neutral third-party mediator will facilitate the discussion.
- The mediator will encourage open communication and guide the parties towards finding a resolution that satisfies everyone involved.
- If an agreement is reached, it is important to document it in writing and make sure all parties understand their responsibilities.
- If the mediation is not successful, the mediator may provide recommendations for further actions or escalation.
Professional mediation offers a balanced and structured approach to resolving conflicts, allowing for a peaceful resolution that avoids legal proceedings and costly time-consuming processes.
Serving Official Notices To Noisy Tenants
When dealing with noisy tenants, serving official notices is an important step for landlords to address the issue effectively.
Serving written warnings or notices allows landlords to formally communicate their concerns and establish a clear record of the noise complaints.
This not only helps in resolving the noise problem but also provides a legal basis for potential subsequent actions.
Sending Written Warnings Or Notices To Noisy Tenants
One of the primary steps landlords can take to address noisy tenants is sending written warnings or notices.
These written communications serve as official documentation of the noise issue, ensuring both the landlord and the tenant are on the same page regarding the problem at hand.
Here are a few important points to consider when serving written warnings or notices:
Be Specific And Direct
Clearly state the reason for the notice, emphasizing the noise-related violation. This will leave no room for ambiguity and ensure that the tenant understands the issue at hand.
Mention The Consequences
Clearly outline the consequences if the noise issue persists. This may include penalties, fines, or even eviction if the problem is not resolved in a timely manner.
Include A Deadline
Specify a reasonable deadline by which the tenant must rectify the noise problem.
This gives them a clear timeframe to address the issue and shows that their cooperation is expected.
Clearly Stating The Consequences If The Noise Issue Persists
While serving written warnings or notices to noisy tenants, it is crucial to clearly state the consequences if the noise issue persists.
This ensures that the tenant fully understands the potential outcomes of their actions and serves as a motivator for them to rectify the situation promptly.
By following these guidelines and serving official notices to noisy tenants, landlords can assertively address the noise issue and ensure a peaceful living environment for all residents.
Serving written warnings or notices provides a documented record of the problem, sets expectations, and clearly states the consequences if the issue persists.
Initiating Eviction Process If Necessary
When dealing with noisy tenants, it is essential for landlords to take proactive measures to resolve the issue.
While addressing the problem through communication and warnings should be the first step, there are instances where initiating the eviction process becomes necessary.
This section will discuss the importance of following legal procedures for eviction and consulting with legal professionals for guidance on eviction cases.
Following Legal Procedures For Eviction
When considering the eviction process, it is crucial for landlords to adhere to legal procedures to protect their rights and avoid potential legal consequences.
Failure to follow these procedures can result in delays in the eviction process or even accusations of unlawful eviction. To ensure a smooth eviction process:
Review The Local Laws And Regulations
Every jurisdiction has specific rules and regulations regarding eviction procedures.
It is essential to familiarize yourself with the legal requirements in your area to ensure compliance.
Provide Proper Notice
Before initiating eviction proceedings, landlords typically need to serve their tenants with a written notice that states the reasons for eviction and allows a reasonable period for the tenant to address the issue.
Attend The Eviction Hearing
If the case proceeds to court, landlords must attend the eviction hearing and present their evidence and arguments to support the eviction.
Obtain A Judgment Of Possession
If the judge rules in favor of the eviction, it is crucial to obtain a judgment of possession, allowing the landlord to legally regain possession of the property.
Enforce the eviction order: Once the judgment is obtained, landlords can coordinate with law enforcement to enforce the eviction order and regain possession of the property.
Consulting With Legal Professionals For Guidance On Eviction Cases
Eviction cases can be complex and involve various legal aspects.
To ensure that the eviction process is handled properly and to avoid any legal missteps, landlords should consider seeking guidance from legal professionals.
Consulting with a knowledgeable attorney specializing in landlord-tenant law can provide invaluable assistance in navigating the legal complexities involved in an eviction case. An attorney can:
- Legal professionals can review the specifics of your situation, ensuring that your grounds for eviction are valid and sufficient under local laws.
- An attorney can provide guidance on the best approach to handle the eviction, taking into account local laws and the unique circumstances of the case.
- Lawyers can assist in preparing the necessary eviction documents, ensuring that they comply with all legal requirements and effectively state your case.
- If your eviction case goes to court, an attorney can represent you, presenting your arguments and evidence in a compelling manner.
- In some instances, eviction cases can be resolved through settlement agreements. A legal professional can help negotiate fair and favorable terms on your behalf.
By following legal procedures and seeking legal guidance, landlords can navigate the eviction process more effectively and increase the likelihood of a successful resolution to their noisy tenant problems.
FAQs About What Can A Landlord Do About Noisy Tenants
What Is A Tenant’s Right To Be Free Of Annoyance From Noisy Neighbors?
Tenants have the right to be free from annoyance caused by noisy neighbors. If the noise disrupts their peaceful enjoyment of the rental property, they can address the issue with the landlord or property management.
How Do You Deal With Loud Neighbors?
To deal with loud neighbors, try these steps: 1. Communicate politely about the noise issue and ask them to keep it down. 2. Use earplugs or white noise machines to drown out the noise. 3. Report the problem to the landlord or building management.
4. Consult with local authorities if the noise persists and becomes a nuisance. 5. Seek legal advice if necessary to protect your rights and ensure peace and quiet.
Conclusion
Dealing with noisy tenants can be a daunting task for landlords.
However, it is important to address the issue promptly and efficiently to maintain a peaceful living environment for all residents.
By setting clear expectations in the lease agreement, implementing noise policies, and communicating effectively with tenants, landlords can take proactive steps to mitigate noise disruptions.
Remember, addressing noise complaints promptly can help preserve tenant satisfaction and maintain a positive reputation for your rental property.
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