How to Maintain and Deep Clean Carpets in Your Rental Units

By: Christa Niemann

Tips for How to Deep Clean Carpets in Your Rental Units

Some properties have a certain look or smell to them that makes you think that someone didn’t take the time to properly take care of it. A large part of the way a rental property seems to prospective renters is the flooring—carpet that is clean, stain-free, and regularly vacuumed is a much better look than a carpet that is harboring dirt and mildew.

But carpet cleaners are expensive. Lucky for you, there’s an alternative: landlords and tenants can clean their carpets themselves. Keep reading to learn how to deep clean carpets better than the pros.

Why Should You Clean Your Own Carpet?

You may be thinking, “why would I ever want to clean my carpets myself?” Although calling those professionals with the fancy carpet-cleaning machines sounds tempting —and it’s satisfying to watch the dirty water tank get poured out after steam cleaning—what isn’t so tempting is how much your wallet will hurt after they come and complete the job.

Knowing a few simple tips and processes to cleaning your own carpets can teach you that you don’t need to shell out precious profit to hire professional carpet cleaning. It all comes down to having the right cleaning materials, the time, and the patience to scrub those tough stains out of your carpet fibers.

Pre-Cleaning Steps

Like any deep cleaning process, an effective carpet cleaning starts with a good pre-clean.

First, gather the supplies. You’ll need a good quality carpet scrub brush. If you don’t have a carpet brush, you can use a broom and dustpan. Using these tools, you can dislodge deeply rooted dirt and debris. Next, a cleaning solution using everyday household items like vinegar and baking soda will help you make your carpet shine. You’ll also need clean towels or cloths and a bucket to use your cleaning solution effectively.

Giving your carpet a thorough vacuuming is the second step in your carpet pre-cleaning process. Don’t just go over the carpet once—be sure to vacuum slowly a few times to remove loose dirt and dust as much as you can.

Finally, before the actual cleaning begins, choose a small, hidden area of carpet to spot test your solution. There are different kinds of carpets that respond better to different carpet solutions, so spot testing whatever solution you’ve made ensures you don’t accidentally discolor or damage your carpet.

Carpet Cleaning Solution Options

Although a vinegar and water solution is the most common natural carpet cleaning agent, there are a few different solutions you could try.

To make a classic water and white vinegar solution, mix equal parts water and vinegar in a spray bottle. This is a simple solution that can avoid common household allergens, reduce use of excess water, and work effectively to strip harmful dirt in high-traffic areas from your carpet.

Another option is dish soap and warm water. Only drop a few drops of dish soap into a bucket and mix it with warm water. Try not to soak the floor when using this solution—surface scrubbing will do.

Baking soda also works wonders to lift up stubborn stains. Start by sprinkling a generous amount across your carpet, then spray on a mixture of water and carpet shampoo over those areas. Once everything dries, you can vacuum up the remaining baking soda.

Shaving cream is a lesser known but old-school carpet hack to treat spills and stains. Apply a small amount of shaving cream to the stain, and let it sit. Or, if you’re looking at an older or shaggier carpet type especially in need of a clean, consider picking up a simple carpet deodorizer.

After applying any of the above solutions, blot the area with a damp cloth or scrub the stain with a brush.

Lastly, spot removers may be necessary to remove particularly stubborn spots or stains.


A female sits on a light colored couch with her laptop on her lap. On the laptop screen shows a QuickBooks business dashboard with numbers, charts, and graphs. To the right of the image is an offer "Get 30% off QuickBooks Online for 6 months."

We use QuickBooks daily in our rental property business!

It’s used to invoice tenants for their rent, track expenses by property and unit number, and our tax advisor can log on anytime to get information he needs for processing taxes or analyzing our data for goal setting meetings!

QuickBooks is the #1 accounting software for small businesses, and today you can take advantage of 30% off your first 6 months of QuickBooks Online using our exclusive Business Affiliate link.


Deep Cleaning Without a Machine

Not everyone has access to proprietary cleaning equipment. The following process is a simple yet effective way of cleaning your carpet by hand. Here’s how to deep clean carpet in your rental property:

  1. Gather the necessary cleaning supplies
  2. Vacuum your carpet thoroughly
  3. Create your chosen cleaning solution
  4. Spot test your solution on a hidden part of your carpet
  5. Apply your cleaning solution generously, then use a carpet brush to agitate the dirt to the surface
  6. Rinse the spot by blotting with a wet cloth
  7. Allow the carpet to dry thoroughly to avoid mildew.

Drying Tips

Properly drying your wet carpet is important so as not to allow mold and mildew to grow. Remember that the faster your carpet dries, the less chance there is for mold or mildew to form from the excess moisture.

Use a wet cloth to blot up most of your solution, then, if needed, use a wet/dry vacuum to suck up as much water as possible. If you don’t have access to a wet/dry vacuum, try to towel dry the area as effectively as you can, and let it air dry.

Maintaining Your Clean Carpets

Like all aspects of a property, your carpet demands regular upkeep and maintenance. Now that you’ve treated your carpet stains, how do you keep your carpets squeaky clean?

One of the simpler, yet effective, methods of keeping your carpet clean is regular vacuuming. You should try to pull out the vacuum cleaner once or twice a week to prevent surface dirt or pet hair from settling.

Also, when you see a spill, treat stains immediately. Spot cleaning instead of allowing the stain to settle is the best shot you have at it not being permanent. Use your homemade cleaning solution or purchase a carpet cleaner at a store for removing pet stains, spilled drinks, nail polish, or any other common stains.

Finally, try not to wear shoes on your carpet. Shoes track in dirt, grime, and who knows what else into your home (and onto your entire carpet). Although you can’t see it, shoes also track in allergens and pollen. The best way to keep your carpets clean is to prevent the stains from occurring in the first place.

Conclusion

Deep cleaning your carpets by hand is a cleaning method that ensures the deepest and most thorough clean without breaking the bank. A clean and well-maintained property is a great way attract renters passing through on a tour or to keep current renters. Remember that your efforts do not go unnoticed – a sparkling carpet is the sign of a dutiful landlord.

A square image with a bright yellow background has a star hanging from the top center. The center is a white box that reads “Join Our Newsletter, Landlord Weekly. Landlord tips, Early Access to Our Blogs, Landlord Specific articles by other industry pros, podcast links”. The logo for Your Landlord Resource in centered at the bottom of the image.

Did you enjoy this article?

This is an example of what is included on our FREE weekly newsletter, Landlord Weekly.

Subscribers get access to our free forms, email templates, and guides! As well as…

▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro’s ▪️ Podcast Links

To check out a sample of our newsletter, click one of the links below👇

Fall Maintenance Recap

A gold-colored background states the title “Fall Maintenance Recap; Episode 109.”  There’s a picture of a microphone and photos of the hosts, Kevin Kilroy, Stacie Casella.

Listen On:

YouTube Logo

Fall is here, and that means it’s time for landlords to get ahead of seasonal maintenance and tenant communication before winter sets in. In this shorty episode of Your Landlord Resource Podcast, I’m sharing a quick checklist to help you stay proactive, avoid costly emergencies, and keep your tenants safe and happy.

Kevin and I break down the key areas to focus on: property prep, tenant reminders, seasonal safety checks, and a few timely extras for this year. From HVAC servicing and gutter cleaning to energy efficiency upgrades, you’ll walk away knowing exactly what to prioritize. We also cover how to communicate with tenants about winter responsibilities, rising utility costs, and safe practices during the holiday season.

You’ll even hear our personal stories (including the ongoing AC debate!) that remind you — being a landlord doesn’t have to feel overwhelming when you plan ahead.


What You’ll Learn in This Episode

  • The essential fall maintenance tasks every landlord should handle before winter
  • How to communicate seasonal reminders to tenants effectively
  • Safety tips tied to fire prevention, Halloween, and the holidays
  • Why reviewing insurance and vendor contracts now can save you big later
  • Don’t forget to grab our free Fall Maintenance Checklist — it’s linked in the show notes so you can stay on track.

FREE Download: Fall Maintenance Checklist

Outdoor Water Faucet Cover, 2 Pack

Listen to Episode 27: Fall’s Checklist

Listen to Episode 29: Fire Safety Essentials, Pt 1

Listen to Episode 30: Fire Safety Essentials, Pt 2

Listen to Episode 31: Halloween Tips for Landlords

Listen to Episode 82: Fire Safety, Landlord & Tenant Responsibility

Listen to Episode 86: Winter & End of Year Prep for Your Rental Property

Connect with Us: 

🌎 Visit our website 

📧 Subscribe to our newsletter.

👆Click this LINK to select from our FREE Landlord Forms and Doc’s

🤳Text Us SMS text to 650-489-4447. We love questions and love letters, hate mail not so much!

📩Email us at: [email protected][email protected] 

✔️Course Waitlist: From Marketing to Move In, Place Your Ideal Tenant

📱 Follow us on InstagramFacebook, & join our private Facebook group 

🎧 Listen & Subscribe on Apple PodcastsSpotify, or your favorite podcast app

Check out samples of our newsletter👇 If you love it, you can subscribe from there!

*This post contains affiliate links.  We may earn a very small commission (at no additional cost to you) if you purchase from here.  These small commissions are to benefit our business so thank you for your support.

Can a Landlord Reject an Application for Any Reason?

By Alexandra Alvarado

Landlords have the right to choose who they rent to, but that right isn’t absolute. Knowing where the line is between legal discretion and illegal discrimination is critical and sometime even landlords with the best intentions can reject applicants in a way that may lead to a lawsuit.

LEGAL REASONS TO REJECT A RENTAL APPLICATION
Landlords can and should use objective criteria when evaluating potential tenants. Common legal reasons for rejecting an application include:

  • Poor Credit History: A credit check reveals a
    tenant’s track record with managing debt and
    making timely payments. A consistently low
    credit score or recent defaults may be grounds
    for denial.
  • Insufficient Income: Most landlords require a
    tenant to earn at least two to three times the
    monthly rent. If the tenant doesn’t meet that
    threshold, the application can be denied. Note,
    in some places like California, you must consider
    all types of legally verifiable income, including
    Section 8 housing vouchers.
  • Negative Rental History: Past evictions,
    frequent late payments, or property damage can
    indicate potential problems. References from
    previous landlords help paint a picture of the
    applicant’s reliability and an eviction and civil
    judgments search may reveal if the applicant
    was taken to court by a previous landlord.
  • Criminal Background: While not all criminal
    convictions are disqualifying, landlords may
    legally reject applicants with convictions related
    to violence, property damage, or drug-related
    offenses that could impact the safety of the
    property or community. If you see a criminal
    record on your applicant, be sure to verify it first
    with your tenant screening provider.
  • Incomplete or False Information: A rental
    application must be complete and accurate.
    Omissions or falsified details can lead to
    rejection.
    These decisions must be applied uniformly. Creating
    a written screening policy can help landlords avoid
    accusations of favoritism or bias. Be sure to share your
    written criteria before you provide an application, so
    they are fully aware of what you need to qualify them.

ILLEGAL REASONS TO REJECT A RENTAL APPLICATION

The Fair Housing Act prohibits discrimination in housing decisions based on:
✓ Race
✓ Color
✓ National origin
✓ Religion
✓ Sex (including gender identity and sexual
orientation)
✓ Familial status (such as having children)
✓ Disability

For example, it is illegal to deny housing to a single mother, a person who uses a wheelchair, or someone because of their ethnic background or religion. Local laws may add more protections, such as age, gender identity, source of income, or marital status.
Even asking questions that hint at a tenant’s membership in a protected class like “Are those your kids?” or “Where are you from originally?” can be problematic. You should only consider the factors that are directly related to their ability to pay rent.


A square image with a dark blue background has the TurboTenant logo in white centered at the top of the image. Beneath the logo states “Free Landlord Software, (Seriously)”. Below that, on the bottom half of the image is stated all of the benefits offered with the TurboTenant landlord software. The read “Advertising, Maintenance Requests, Rent Payments, Rental Applications, Rent Reporting, Lease Agreements, Expense Tracking”. At the bottom left corner is our logo that says “Your Landlord Resource”.

A landlords one stop shop for tenant management…for FREE

You can’t beat free and the only time you pay is if you want to purchase a lease or have expedited rent deposits. Most everything else costs zip, zero, zilch.


WHAT ABOUT TENANTS WITH DISABILITIES?
Under the Fair Housing Act, landlords are required to make reasonable accommodations for tenants with disabilities. This may include allowing service or emotional support animals in a no-pet building or permitting the installation of grab bars in a bathroom.
Rejecting a tenant solely because of their disability or because they request an accommodation is illegal unless the request causes undue hardship. Undue hardship refers to an accommodation that would be excessively costly or difficult to implement; to demonstrate this, landlords should obtain quotes from multiple sources to show they made a good-faith effort to accommodate the tenant.

WHAT TENANTS CAN DO AFTER A REJECTION
If their application is rejected, tenants are entitled to ask why. Landlords who deny based on credit must provide an adverse action notice if a third party credit report was used. A custom adverse action letter, or declination letter, is provided with every AAOA tenant screening report, so that you can print or email it and provide it to the applicant. If a tenant suspects discrimination, they can:

✓ File a complaint with the U.S. Department of
Housing and Urban Development (HUD) or your
state’s fair housing agency.
✓ Contact a local tenant rights organization for
assistance.
✓ Seek legal advice from a housing attorney,
sometimes pro bono.

PROTECT YOURSELF WITH CLEAR CRITERIA AND INSURANCE
Landlords should avoid making rental decisions based on gut feelings or assumptions. Instead, adopt a transparent and written screening process. Apply the same standards to every applicant to avoid the appearance of bias. It’s also wise to keep copies of all screening reports,
rental applications, and records of why an application was denied in case questions arise later. Listing specific, legal reasons such as “income below required threshold” or “credit score below minimum criteria” helps demonstrate compliance with fair housing laws. Even when landlords follow fair housing laws carefully, misunderstandings or disputes can still lead to legal claims. That’s why keeping documentation and carrying landlord liability insurance is critical. This type of insurance can help cover legal fees, settlements, and court costs if a tenant or applicant sues for alleged discrimination or wrongful denial. Be sure to review your policy and speak with your insurance provider to ensure you’re adequately covered.

CONCLUSION
Yes, landlords can reject rental applications but not for just any reason. While factors like credit, income, and rental history are fair game, decisions cannot be based on protected characteristics like race, gender, or disability. Landlords who cross the line into discrimination can face serious legal consequences. Tenants who suspect an unfair denial should know their
rights and consider seeking help. Meanwhile, landlords can protect themselves and their properties by using consistent, legal screening criteria and staying up-to date on fair housing laws.

A square image with a bright yellow background has a star hanging from the top center. The center is a white box that reads “Join Our Newsletter, Landlord Weekly. Landlord tips, Early Access to Our Blogs, Landlord Specific articles by other industry pros, podcast links”. The logo for Your Landlord Resource in centered at the bottom of the image.

Did you enjoy this article?

This is an example of what is included on our FREE weekly newsletter, Landlord Weekly.

Subscribers get access to our free forms, email templates, and guides! As well as…

▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro’s ▪️ Podcast Links

To check out a sample of our newsletter, click one of the links below👇

Why Fair Housing Applies to Maintenance Too

When the Fair Housing Act (FHA) comes up, the conversation typically centers around leasing, advertising, or resident interactions. But an often-overlooked aspect is how maintenance services, including unit repairs, are handled. While the FHA doesn’t directly reference “repairs” or “maintenance,” it clearly prohibits discrimination in the delivery of housing-related services. This broader interpretation includes how repair requests are prioritized, addressed, and communicated. Every resident—regardless of their race, national origin, disability, or any other protected category—deserves the same level of service and respect when it comes to their home’s upkeep.

Delays in repair work are part of property operations. Supply chain disruptions, vendor availability, and resident scheduling can all slow things down. But when a resident starts to believe these delays are linked to their protected status, it moves into fair housing territory. Even if a delay is legitimate, a resident’s perception of unequal treatment can lead to a discrimination complaint. That’s why it’s critical to be consistent and transparent about how repair requests are handled. The moment it seems that one resident’s needs are regularly deprioritized compared to another’s, it opens the door to legal scrutiny under fair housing law.


Single Family Home Inspection Checklist

𝙄𝙣𝙨𝙥𝙚𝙘𝙩𝙞𝙤𝙣𝙨 𝙖𝙧𝙚 𝙞𝙢𝙥𝙤𝙧𝙩𝙖𝙣𝙩!

How else do you know if your tenant is following lease terms and if any unreported maintenance is needed?

Our single-family home inspection checklist is very thorough and includes space for notations if an area is satisfactory, needs attention, or is damaged.

We cover all areas of your rental unit, up to four bedrooms and four bathrooms: Interior (up to second story), exterior, garage, basement, attic, etc.

It also includes inspections of appliances, smoke/carbon detectors, fire extinguishers, air filters, and HVAC.

Don’t forget places to complete the tenant information and places for them to sign off on the inspection results!

There is room at the top to place your company name and logo. Purchase once and use over and over again!

All forms are moderately priced and can be used by purchaser as many times as needed! Forms fall under copywrite laws, reproduction and sharing are not permitted.


How Property Managers Can Stay Compliant

Maintaining fairness and avoiding even the appearance of discrimination means taking a proactive and thoughtful approach. It begins with consistent service. All repair requests should be managed with the same urgency and level of professionalism. Communication plays a big role as well. Residents should be kept informed about delays and next steps. A quick call or email updating them on a backordered part or a rescheduled technician can go a long way in preventing frustration and mistrust.

Documentation is also essential. Keeping clear records of when requests were made, what steps were taken, and any follow-up conversations provide valuable support in the event of a complaint. These records show that decisions were based on operational realities—not on who the resident is. In addition, regular training for office and maintenance staff helps reinforce the importance of equitable treatment and teaches teams how the FHA applies beyond leasing.

When complaints do arise, timely and respectful resolution is key. Addressing concerns quickly and thoughtfully not only resolves the immediate issue but also strengthens your community’s trust in your commitment to fairness and equal treatment.

Building Trust Through Fairness

Although unit repairs may not be mentioned by name in the Fair Housing Act, the principle of non-discrimination applies to every service a housing provider offers—including maintenance. Property managers who remain vigilant, transparent, and fair in how they respond to repair needs are doing more than just protecting their communities—they’re also protecting their teams and their organizations from legal risk. With consistent communication, thoughtful documentation, and a clear understanding of fair housing responsibilities, property professionals can ensure that every resident feels respected, heard, and equally cared for.

A square image with a bright yellow background has a star hanging from the top center. The center is a white box that reads “Join Our Newsletter, Landlord Weekly. Landlord tips, Early Access to Our Blogs, Landlord Specific articles by other industry pros, podcast links”. The logo for Your Landlord Resource in centered at the bottom of the image.

Did you enjoy this article?

This is an example of what is included on our FREE weekly newsletter, Landlord Weekly.

Subscribers get access to our free forms, email templates, and guides! As well as…

▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro’s ▪️ Podcast Links

To check out a sample of our newsletter, click one of the links below👇

Fair Housing: Navigating Reasonable Accommodation Requests

A gold-colored background states the title “Fair Housing: Navigating Reasonable Accommodation Requests; Episode 108.”  There is a picture of a microphone and photos of the hosts, Kevin Kilroy, Stacie Casella.

Listen On:

YouTube Logo

As landlords, one of the most important and sometimes confusing, responsibilities we face is handling reasonable accommodation requests from tenants. These requests, protected under the Fair Housing Act, ensure tenants with disabilities have equal access and enjoyment of their rental homes. But where do you draw the line between reasonable and unreasonable? And how do you protect yourself while staying compliant?

In this episode, Kevin and I break down everything you need to know. We’ll explain what reasonable accommodations are, who qualifies for them, and how they differ from modifications. We’ll also share examples of requests landlords are most likely to encounter — from service animals to parking adjustments to flexible rent due dates.

You’ll hear best practices for documenting requests, avoiding common mistakes, and protecting both your tenants and your business. We’ll also cover when landlords can say no, how to engage in the “interactive process,” and why empathy and professionalism go a long way in avoiding costly mistakes.

Whether you own one rental unit or ten, this episode will help you approach accommodation requests with confidence, compliance, and clarity.


What You’ll Learn in This Episode

  • The difference between reasonable accommodations and modifications
  • Who qualifies for accommodations under the Fair Housing Act
  • Examples of reasonable vs. unreasonable requests
  • Landlord obligations for costs, timelines, and documentation
  • Best practices to stay compliant and avoid lawsuits
  • How to handle requests with empathy while protecting your business

Listen to Episode 61: Fair Housing and Emotional Support Animals (ESA’s)

Listen to Episode 73: Senior Aged Tenants, What You Need to Know

The Fair Housing Institute, 15% OFF with code YLR2025

Connect with Us: 

🌎 Visit our website 

📧 Subscribe to our newsletter.

👆Click this LINK to select from our FREE Landlord Forms and Doc’s

🤳Text Us SMS text to 650-489-4447. We love questions and love letters, hate mail not so much!

📩Email us at: [email protected][email protected] 

✔️Course Waitlist: From Marketing to Move In, Place Your Ideal Tenant

📱 Follow us on InstagramFacebook, & join our private Facebook group 

🎧 Listen & Subscribe on Apple PodcastsSpotify, or your favorite podcast app

Check out samples of our newsletter👇 If you love it, you can subscribe from there!

*This post contains affiliate links.  We may earn a very small commission (at no additional cost to you) if you purchase from here.  These small commissions are to benefit our business so thank you for your support.

Understanding Lease Signings: Who Should Be On the Lease And Why

By Kristi Mergenhagen

Navigating lease signings involves understanding who needs to be on the lease, from minors to adult children, and the implications of each.

Key Takeaways:

  • Legal tenants are those of legal age who sign the lease.
  • Minors should be listed as occupants, not tenants.
  • Adult children (18+) should be on the lease for legal clarity.
  • Co-signers add security for landlords and are part of the lease.
  • Lease agreements protect both landlords and tenants.
  • Special considerations are needed for minors turning 18 during the lease term.

“Does everyone living in an apartment have to be on the lease?” is an often-asked question. The answer is that it depends. Is everyone over 18? Are they minors?

What does the lease say? Lease signing can get confusing with the different variables, including age, state laws, and co-signers.

In this post, we will answer all the commonly asked questions about who signs a lease.

Who Signs An Apartment Lease?

A person who signs a lease is called a lessee. When signing lease agreements, the lessee is typically the tenant. The person who leases or lets a property to another is known as a landlord.

A landlord recently posted in the RentPrep For Landlords Facebook Group about signing leases. This is just one example where a landlord is trying to do the right thing but needs to know what they can and can’t do regarding who is on the lease.

There always seems to be confusion around who should be signing a lease. It’s a good idea for everyone of legal age to sign the lease. We’ll go over just what that means and specific scenarios below.

How Old Do You Have To Be To Sign A Lease?

You can rent an apartment at the age of 18. The only way to lease an apartment earlier would be if the child were to become legally emancipated from their parents. Emancipation of minors is a legal mechanism by which a minor is freed from control by their parents or guardians, and the parents or guardians are freed from any responsibility toward the child.

If a child is legally emancipated, there are still laws at the state level that determine what they can and cannot do. This resource from Cornell.edu has more information on the state level.

As mentioned, minors are not considered tenants and do not have to be on the lease. They can be listed as occupants if state laws allow but cannot sign the lease. If a landlord has a minor sign a lease, it won’t hold up in court as a viable contract since the minor is not considered an adult.

Is A Child Considered A Tenant?

A child is considered anyone under 18 in the United States. A child is not a tenant and is regarded as an occupant until they reach the age of 18.

A child occupant may be listed on the lease as an occupant under 18 years old but should not have to sign anything nor be listed as a tenant.

Children living in the rental should be listed as occupants and should not be signing a lease if they are under 18. During the application process, a landlord should not inquire about children in any way, as familial status is a protected class under the Fair Housing Act.

Do Adult Children Need To Sign A Lease?

Adult children (age 18 or older) should be listed on the lease, and they should sign the lease as well. If an adult child does not sign the lease, there are risks for the landlord and the adult child.

he risk for the landlord is that there is one less responsible party on the lease. The lease rules wouldn’t bind the adult child, making enforcing those rules more difficult.

The risk for the adult child is that they’re considered a guest instead of a tenant. If problems arise, removing the adult child from the premises will be much easier.

Of course, landlords need to treat adult children of existing tenants as adults legally, but adjust their expectations accordingly to reflect the reality of the situation. While these new adults should indeed be listed on the lease agreement, most new adults will only know a little about leases, rental agreements, and more, and they will trust their parents and sign where they are told.

However, having an adult child sign the lease agreement or an addendum can help landlords and parents keep adult children in line and responsible for their behavior and their guests.

What If A Minor Turns 18 While A Family Is Renting?

A standard lease tends to be a 12-month lease. If an occupant turns 18 during the lease, it’s typical to address the situation when it is time for a lease renewal.

You can have the 18-year-old sign the lease as an adult tenant at lease renewal. This is important because you’ll want to update and run background checks yearly on your tenants as life circumstances may change. A landlord should know if the 18-year-old tenant has a record or is considered a high-risk tenant.

You can create a co-tenant addendum when the child turns 18.

Co-Tenant Addendums: What You Need To Know

A co-tenant addendum adds the child as an adult tenant, like a roommate. It requires a full background check for the new addition, copies of identifying documents, and a written statement that the new adult will abide by all lease agreement terms, including financial terms.

When To Add A Co-Tenant Lease Addendum

A co-tenant lease addendum is the best way to handle when a tenant’s child turns 18. The addendum should cover the period from the child’s birthday to the renewal of the existing lease agreement.

When landlords see that the minor child is about to turn 18, it’s appropriate to send the tenant a written notice that they and their child will need to complete some new paperwork for a co-tenant lease addendum within two to three weeks after that child’s birthday.

Setting up the lease addendum with the tenant and their adult child is an excellent way to ensure everyone is on the same page regarding responsibility for rent, security deposits, damage, and following the rules.

Why Should You Add A Co-Tenant Lease Addendum?

A co-tenant lease addendum means that if the original tenant fails to pay rent, the landlord can seek compensation from any other adults named in the lease agreement. It also means that if the landlord seeks out the costs to repair damages to the rental property, they can collect from the new adult.

The addendum should also be clear that the co-tenant didn’t contribute to the original security deposit and, therefore, has no rights to deposit refunds—only the original tenant can receive funds back. There should be no language about whether or not the new adult should pay rent–that’s between the tenants, as long as the landlord gets the total amount on time and every month.

What Are Co-Tenant Rights?

Once a young adult is added as a co-tenant, they cannot be forced out of the rental property by any other means except a legal eviction process. A young adult tenant cannot be evicted for just any reason, either. Like every other tenant, a landlord may only evict them based on a breach of the lease agreement. Remember, a landlord cannot just evict one tenant and not the others on a lease agreement–it’s all adults or none of them.

The co-tenant lease addendum should last until the lease agreement expires and the current tenants want to renew. When the lease is ready to renew, the landlord can decide whether to allow just the parents to reapply or include the young adult in the renewal process. Landlords will have to determine what standards to set for adult children. In other words, if the parents are good tenants and continue to meet the criteria, but the adult child has no credit history and a weak job history, the landlord may well allow things to continue as they are and lower their application standards for the adult child, given the special circumstances.

Of course, landlords can go the other way and stick strictly to their criteria, which an adult child won’t meet. In that event, the parents must decide whether to sign the lease without the adult child or go elsewhere. As with most cases requiring landlord decisions, it often depends on the parents, the adult child themselves, and many other factors.

Beware Of Co-Tenant Local & State Laws

Landlords should beware, however, because, in some municipalities, such as San Francisco, laws protect tenants who live in a rental property as minors and then choose to stay after they come of age. As an original lawful occupant, the new adult may have some rights, so landlords should know whether this condition applies in their city.

The Reality Of Collecting Rent From Adult Children

Landlords must remember that although the new adult is technically legally as responsible as the original tenant, in most cases, it will be nearly impossible to collect rent from the tenant’s child. Many landlords are okay with adding the new adult to the lease agreement but don’t hold out hope of collecting from them if anything goes wrong because they realize the tenant’s child’s improbability of providing any financial contribution to the situation. However, landlords are well within their rights to try.

All in all, landlords should handle the adult child of a current tenant to create the best legal coverage for themselves and their property, but understand that the realities of enforcing or collecting will be somewhat different. While grown children should be treated on paper as the adults they now are, they are, in many ways, still children. Of course, what is done on paper protects the landlord and the rental property. What the landlord does if and when it comes to collections is something that each landlord must decide for themselves.

Legally, the landlord can require all the same things of the adult child as any other adult on the lease, but as a realistic landlord, it is usually the right thing to do to take a specialized approach to a special situation.


Looking for the next level of landlord software before handing off to a property manager?

Hemlane is a software that is built to grow with your needs as a landlord.

For a minimal amount, there’s a really good basic package, but what we love is the option to upgrade and add 24/7 maintenance management on. 

Hemlane offers complete financial support as well.  You can link multiple bank accounts for direct deposit rent payments, add automatic late fees, sends reminder notifications to your tenants, and has a detailed profit and loss statement that can includes automatic and manual uploads of income and expenses.

It gets better!  If you reach a place where you are ready to hand off management to a property manager, Hemlane has that too under their “Complete” option.

You can try Hemlane out FREE for 14 days (no credit card required) to see if its a good fit for you!


FAQs On Who Signs The Lease

Signing a rental contract can confuse both a landlord’s and tenant’s sides of the house. Whether you’re a tenant and have someone live with you, not on the lease or a landlord who is not sure when the right time is to sign a lease, RentPrep has you covered. Here are a few of the most commonly asked questions when it comes to everyone in an apartment has to be on the lease.

Who is a Lease Designed to Protect?

Sometimes, a tenant may view a lease only as landlord protection, but that is not the case. The lease protects the tenant as well.

If issues arise, the lease is the contract that will determine how those issues are handled.

The lease should address whether or not every occupant needs to be on the lease. Every person responsible for paying rent must sign the lease, and it’s a good idea to have any occupant considered to be of adult age sign the lease as well.

If a tenant sneaks someone into the rental, they create additional liability for themselves, and that guest is not afforded the same rights as the tenants responsible for the lease.

Who Signs the Lease First, the Tenant Or the Landlord?

So, what’s the standard practice for who signs a lease first? Often, we’ll see that a consumer is usually the one signing any legally bound contract first. In a rental agreement, the tenant often signs the contract first since the tenant is considered the consumer.

Do All Tenants Need To Sign The Lease?

If they’re considered a tenant, the answer is yes; they should sign the lease. A tenant is of legal age, whereas an occupant (such as a minor) may be listed on the lease agreement but does not sign the lease.

Can Someone Live With You Without Being On The Lease?

Not everyone living in an apartment must be on the lease. Legal tenants, typically those over 18, must sign. Minors are listed as occupants and do not sign. Adult children and co-signers should also be on the lease for legal and financial clarity.

Any adult roommate is strongly recommended to be a signed party on the lease. A tenant with a roommate who is not on the lease creates unnecessary liability for themselves.

For example, if the roommate causes $1,000 worth of damage, the landlord will charge the tenant for those damages. The people who sign the lease are responsible for rent, damages, and other items spelled out.

A renter having a long-term guest at the rental, such as a girlfriend who has moved in and is not a party on the lease, only increases their liability.

Can Someone Be on the Lease and Not Live There?

Sometimes, an individual named on the lease may not reside in the property. This can occur in situations like parents leasing an apartment for their college-going child or someone renting a property for work-related purposes but residing elsewhere. Landlords should be aware of these situations and ensure their lease agreements are structured to address the responsibilities and expectations of non-resident leaseholders.

Renting an apartment for a family member is a common scenario, particularly for parents renting for college students or elderly family members. In these cases, the person renting the apartment should understand that they are legally responsible for all aspects of the lease, even if they are not the primary occupant. Landlords should ensure that their lease agreements and tenant screening processes accommodate such arrangements, clarifying the responsibilities of the person renting on behalf of the family member.

Do Co-Signers Have To Be On The Lease Agreement?

As the name suggests, a co-signer should sign the lease as an added level of security for the landlord.

A co-signer is typical when the renter has no rental or credit history (common amongst college students). The co-signer is legally responsible for paying for any rent or damages from the tenant.

This added insurance allows a younger renter to find housing without the landlordfeeling exposed to a risky tenant. The co-signer must sign the lease for this reason.

Can A Leaseholder Kick Out An Occupant?

If the occupant is legally considered an adult and is not a signed party to the lease, then the leaseholder can kick out (or evict) the authorized occupant.

Don’t Overcomplicate Lease Signings

It’s important to remember that not every lease is perfect. Often, a landlord might forget that a tenant has a child turning 18 in the next few months or fail to check the rental property for unwanted roommates who are not on the lease. Whatever it is, addressing the problem once you find it – without overcomplicating things – is essential.

A square image with a bright yellow background has a star hanging from the top center. The center is a white box that reads “Join Our Newsletter, Landlord Weekly. Landlord tips, Early Access to Our Blogs, Landlord Specific articles by other industry pros, podcast links”. The logo for Your Landlord Resource in centered at the bottom of the image.

Did you enjoy this article?

This is an example of what is included on our FREE weekly newsletter, Landlord Weekly.

Subscribers get access to our free forms, email templates, and guides! As well as…

▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro’s ▪️ Podcast Links

To check out a sample of our newsletter, click one of the links below👇

Can a Landlord Change a Lease After It Has Been Signed?

By Noel Krasomil

If you’re asking, “Can a landlord change a lease after it has been signed?” we’re glad you stopped by to find out. Lease changes are easy to botch, and if you don’t follow the proper protocols, you could breach your contract, invite legal issues, or strain the relationship with your tenant.

In this guide, we’ll break down the differences between a lease addendum and an amendment, when to void and restart agreements, and best practices for modifying contracts. We’ll also guide you through the process of legally modifying an active lease to ensure a seamless transition, free from confusion and compliance issues.

Keep reading to ensure that every lease change you make is well-informed, legal, and designed to protect your rental property.

Signed Leases Are Legally Binding for Both Parties

Every landlord should understand this up front:

Once you’ve signed a lease agreement with a tenant, you’re legally required to honor its terms for the entire duration of the contract. Both parties must agree, in writing, to any proposed changes; if either side refuses, the lease will remain unchanged.

If both parties agree, however, you can work together to move forward and modify your agreement. There are a few ways to do it. You can add an addendum, draft an amendment, or create a new lease altogether. In rare cases, changes to legislation or court orders may necessitate changes.

The best approach for you and your tenants depends on the nature of the change and when you hope to make it.

Under what circumstances can a landlord update an active lease agreement?

Landlords can’t simply change leases on a whim, and tenants can’t either. Lease modifications are only allowable in specific situations, including:

During lease renewal and extension

The most common time to update lease terms is during a renewal. Once the original lease ends, landlords can add new terms or clauses before entering into a new agreement with the tenant. Simply inform the tenant of the changes, send the revised lease, and have both parties sign it.

When the Landlord and Tenant Both Agree to It

Landlords and tenants most commonly change an active lease after discussing the proposed terms and agreeing to them. If both parties wish to proceed with the change, they can use an addendum, an amendment, or draft an entirely new lease to reflect the update.

When Local or Regulatory Changes Take Effect

Sometimes, albeit infrequently, updates to local laws require landlords to update a lease mid-term. These legal changes often involve landlord disclosures, safety updates, or tweaks to rent control ordinances. In most cases, however, the new law automatically overrides any conflicting lease terms, so updating the agreement isn’t necessary per se.

But some changes (particularly those related to habitability or required disclosures) may require landlords to update their rental contracts mid-term.

Emergencies or Court-Ordered Modifications

In rare circumstances, emergencies or court orders can override lease terms. For example, a judge may order a lease modification during a legal dispute, or a natural disaster may call for temporary changes to occupancy terms, access regulations, or tenant responsibilities.

Changing Active Leases: You Have Options

Mid-lease changes aren’t one-size-fits-all. Your best approach depends on when you need the change to take effect, the existing agreement itself, and the extent of the update in question.

Option 1: Add a Lease Addendum

A lease addendum is an additional document that supports an existing lease by adding new terms without altering the original contract.

Landlords typically use addendums when they need to make mid-lease updates, like adding a pet, clarifying utility responsibilities, or updating parking terms. When handled correctly, lease addendums keep the rental contract current and valid, eliminating the need to start from scratch.

To add an addendum to a lease, use property management software to draft, send, and sign the document digitally.

Option 2: Make an Amendment to the Lease

A lease amendment modifies the existing terms of an original lease, such as adjusting the rent amount or changing the move-out date. While amendments can work in some cases, we don’t recommend them.

Amendments can easily create confusion if they’re not worded clearly or signed correctly by both parties. Unless you’re fixing a minor mistake, an addendum is typically the more straightforward, cleaner way to update your lease without revising its original terms.

Option 3: Void the Current Lease and Create a New One

Canceling an existing lease agreement and starting over is often easier than adding multiple new clauses or tediously editing existing terms. Doing so eliminates any possibility of confusion, locks in updated terms, and allows both parties to recommit to a fresh contract.

To void a lease and start a new one, both parties should first agree, in writing, to nullify the old agreement and then sign a new rental contract with updated terms. Going this route is more painstaking than adding an addendum, but less messy than making numerous amendments.


A square image shows a sky blue border with the rent redi logo, the rooftop of a house supported by a checkmark. Below the logo reads "Rent Redi, making renting easy".

All-in-One Property Management Software For Landlords

Easy to use mobile landlord app with everything you need to manage properties

Rated 4.8 based on 8.7K reviews on iOS


How to Change an Existing Lease (Step-by-Step Guide)

Follow these five steps to update your lease without inviting tenant disputes or running into compliance issues:

Step 1: Review Current Lease Terms

Before modifying your lease, take time to comb through the existing rental contract and confirm that the change you’re considering is actually necessary (and legally allowed). Next, identify the clauses you want to change, spell out the new terms, and outline how the proposed changes will influence the rest of the agreement.

Step 2: Discuss the Potential Change With Your Tenant

As we mentioned earlier, your tenant almost always must agree to any proposed changes before you can put them into effect. Unless a legal requirement forces the update, both parties must sign off on any modifications before they take effect.

If the tenant agrees to the proposed changes, move forward by preparing the necessary paperwork. If they disagree, wait until the contract term ends and send them a revised agreement with updated terms as part of a proposed lease renewal.

Step 3: Decide Between an Addendum, Amendment, or a New Lease

After you’ve agreed to a lease change, chat with your tenant and determine how it will take place: through an addendum, amendment, or a new lease altogether. Typically, we recommend an addendum, since it allows you to add new terms to the existing lease without modifying the original contract.

A new lease might be a good option if the current agreement is outdated, expires soon, or requires several detailed changes. Amendments can be effective, but they’re often more challenging to track and are more likely to cause confusion.

Step 4: Complete, Sign, and Date the Lease Change

Once you’ve settled on how to update the lease, put the change in writing, sign it, and date it (along with the tenant) to make it official. E-signatures are legally valid and can simplify the process if you prefer to keep things fully digital.

Using an addendum? Follow our step-by-step guide. Starting fresh? Make sure to void the old lease before signing a new one.

Step 5: Provide Copies to All Parties

Once the changes are official, distribute copies to both parties and store them securely. TurboTenant makes this simple by keeping all essential documents organized and accessible in your account.

Both you and your tenant will be able to access the updated lease documents at any time, as long as your accounts remain active.

Best Practices for Changing Active Lease Agreements

Before you finalize anything, follow these best practices to protect yourself and maintain a smooth rental process:

Always Get Tenant Consent in Writing

Verbal agreements are harder to enforce and often lead to misunderstandings. When a tenant agrees on paper, they’re far less likely to back out later. A reliable paper trail, complete with signatures, will help move things forward and protect both parties.

Opt for an Addendum (Try to Avoid New Leases or Amendments)

Addendums are the easiest way to modify a lease without having to start over from scratch. They require the least effort, preserve the original lease, and can be generated and signed quickly with property management software.

When possible, avoid amending or replacing the lease entirely, as these options are more complicated and time-consuming.

Be Specific and Use Clear Writing

Always use clear and direct language when updating a lease. Avoid using vague terms or open-ended phrases that leave room for interpretation. Both parties should understand, in no uncertain terms, what is changing and how the modifications will impact the original agreement.

Double-Check Changes With Current Laws

Before changing a lease, ensure the update complies with both federal and state landlord-tenant laws. Adding illegal terms could void the lease and expose you to penalties, legal disputes, or enforcement issues in the future. Just because you and a tenant have signed a lease, doesn’t mean all its terms are automatically valid.

Securely Store Records of All Changes

Since addendums are separate from the original lease, store them just as securely as you would store the main contract. Do the same for lease amendments and newly signed agreements by saving each document in an organized, encrypted interface.

Keeping your records in one place ensures that you can quickly reference them if questions arise or you need to provide legal documentation.

Change Your Leases (Legally) with TurboTenant 

Changing leases can be a tricky process, especially if you attempt to go the DIY route. Instead, use TurboTenant to create addendums, draft new leases, collect signatures, and store everything securely, all in your centralized landlord dashboard.

In addition to simplifying lease changes, TurboTenant helps over 800,000 landlords market properties, send rental applications, screen tenants, collect rent, and communicate with tenants (for free).

Sign up for a free TurboTenant account today to streamline your lease changes and automate all other facets of your rental business.

A square image with a bright yellow background has a star hanging from the top center. The center is a white box that reads “Join Our Newsletter, Landlord Weekly. Landlord tips, Early Access to Our Blogs, Landlord Specific articles by other industry pros, podcast links”. The logo for Your Landlord Resource in centered at the bottom of the image.

Did you enjoy this article?

This is an example of what is included on our FREE weekly newsletter, Landlord Weekly.

Subscribers get access to our free forms, email templates, and guides! As well as…

▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro’s ▪️ Podcast Links

To check out a sample of our newsletter, click one of the links below👇

Best Practices for Denying Rental Applications

A gold-colored background states the title “Best Practices for Denying Rental Applications; Episode 107.”  There is a picture of a microphone and photos of the hosts, Kevin Kilroy, Stacie Casella.

Listen On:

YouTube Logo

As self-managing landlords, one of the toughest parts of the rental process is saying “no” to an applicant. In this episode, Kevin and I break down how to deny a rental application while staying compliant, ethical, and professional.

We cover the legal side, including Fair Housing laws, the Fair Credit Reporting Act, and why an Adverse Action Notice is required when denials are tied to credit or background checks. We also explain the differences between straight denials, conditional acceptances, and partial denials—and when each applies.

We’ll share how to create clear written criteria, apply them consistently, and protect yourself with documentation. You’ll also learn the common mistakes landlords make when denying applicants and how to avoid them.

Denying an application isn’t fun, but it’s a necessary part of running your rental business. With the right systems, you can handle it fairly, confidently, and legally.


What You’ll Learn in This Episode

  • How Fair Housing and FCRA laws affect denials.
  • The difference between denial, conditional acceptance, and partial denial.
  • When and how to issue Adverse Action Notices.
  • Why consistency, documentation, and ethics matter.
  • Common mistakes to avoid when denying applicants.

Denial Letter Resource Pack. 3 Denial/Conditional Acceptance templates to use to create your own personal Denial Notices.

Listen to Episode 106: The Benefits of Being a Digital Landlord

The Fair Housing Institute, 15% OFF with code YLR2025

Learn more about Turbo Tenant, Avail, Buildium, and AppFolio.

Tenant Screening Software we recommend: SmartMove, TenantAlert, & RentPrep.

Connect with Us: 

🌎 Visit our website 

📧 Subscribe to our newsletter.

👆Click this LINK to select from our FREE Landlord Forms and Doc’s

🤳Text Us SMS text to 650-489-4447. We love questions and love letters, hate mail not so much!

📩Email us at: [email protected][email protected] 

✔️Course Waitlist: From Marketing to Move In, Place Your Ideal Tenant

📱 Follow us on InstagramFacebook, & join our private Facebook group 

🎧 Listen & Subscribe on Apple PodcastsSpotify, or your favorite podcast app

Check out samples of our newsletter👇 If you love it, you can subscribe from there!

*This post contains affiliate links.  We may earn a very small commission (at no additional cost to you) if you purchase from here.  These small commissions are to benefit our business so thank you for your support.

Top 5 Lease Clauses Landlords Regret Not Including

By Bethany Laflam

As a securities attorney who’s reviewed and structured thousands of multifamily real estate deals, I’ve seen what happens when things go sideways, especially when you’re scaling with Other People’s Money (OPM). And while my legal focus is on SEC compliance, I’m also a real estate investor myself. I know firsthand that protecting investor capital isn’t just about legal documents, it’s about operational decisions, too.

One of the most overlooked areas of legal risk? The lease agreement. A lease is more than a rental formality, it’s your frontline legal defense. And when you’re using OPM, a weak lease isn’t just a landlord mistake. It’s a fiduciary failure.

Here are the top clauses landlords regret not including and why you should care if you’re building wealth on the back of someone else’s capital.

STEP 1
INDEMNIFICATION THAT ACTUALLY WORKS
Vague or generic indemnification clauses might sound official, but they often fall apart in court. If a tenant causes injury or property damage, your lease needs to clearly shift liability away from you and by extension, your investors and partners. I had a client get sued after a tenant hosted an unsanctioned event that resulted in injuries. The lease included standard language, but it wasn’t specific enough. Insurance coverage got messy, and investor trust was shaken. Custom language would have changed the outcome.

STEP 2
CLEAR MOLD, PEST, AND LEAK REPORTING REQUIREMENTS
Mold claims can be brutal and expensive. I’ve seen operators get sued over health issues when tenants failed to report leaks. The problem? The lease didn’t make reporting mandatory. When you’re using OPM, delayed response = potential negligence. Your lease must require tenants to notify management in writing of leaks, pests, or visible mold immediately. It’s a simple line that can save you six figures in legal fees and remediation costs.

STEP 3
A HARD “NO” ON SHORT-TERM RENTALS
Unauthorized Airbnb use is more common than most operators realize—and more dangerous.
From party damage to city code violations, the ripple effects can threaten your property, your
projections, and your credibility. If your lease doesn’t explicitly ban short-term rentals or subleasing without written approval, you are vulnerable. And when OPM is in play, reputational risk can hit just as hard as financial risk.


Need a Lease Agreement?

A FREE account gets you access to over 200 free forms. Upgrade to a paid account (monthly, annually, or lifetime)

EZLandlord Forms Is Offering 15% 𝙊𝙛𝙛 For New Customers!

We cannot recommend these guys enough!

👉 State Specific Leases 👉 400 Forms to make your landlord-tenant relationship top notch 👉 200 FREE forms for those not ready to purchase 👉 4.8 Rating with over 5000 Reviews 👉 Pro Members get access to ALL leases and forms for $12 per month OR $75 if you purchase the annual membership 👉 YOU CAN BUY LIFETIME FORMS for $399 USE CODE 𝐒𝐓𝐀𝐂𝐈𝐄𝟏𝟓 to get 15% OFF ALL first-time purchases, EVEN THE LIFETIME FORMS!


STEP 4
ATTORNEY’S FEES AND COLLECTION COSTS
Winning a legal dispute is great unless you’re stuck paying the bill. Your lease should clearly
state that you can recover attorney’s fees and costs if the tenant violates the agreement.
I’ve seen clients spend thousands on eviction and still take a financial hit because their lease did not include this provision. When investor returns are involved, that kind of loss matters.

STEP 5
EARLY TERMINATION CLAUSES AND LIQUIDATED DAMAGES
Unexpected vacancies can wreck projections, especially during key periods like refinancing or
sale prep. Without a clause that outlines penalties or fees for breaking a lease early, you’re at the mercy of the market. One client’s cash flow cratered after a tenant exited unexpectedly. No liquidated damages clause meant no recourse—just another reason for capital partners to get nervous.

IF YOU’RE USING OTHER PEOPLE’S MONEY (OPM), THE STAKES ARE HIGHER
When you’re raising capital from others, whether formally through a syndication or informally through a JV, you take on more than just financial responsibility. You take on legal and ethical responsibility to protect that money. That means your lease isn’t just a management tool. It’s a risk mitigation strategy. It affects cash flow, liability, investor trust, and your ability to deliver. And even if you outsource property management, you are still accountable. Passive investors should care, too. Don’t assume your sponsor or operator has it handled. Ask to see the lease template. Ask who wrote it. Ask what protections are built in. Because when things go wrong, legal documents are the first line of defense—and the first thing everyone reviews in hindsight.

FINAL THOUGHT: A $20 CLAUSE CAN PROTECT A $2M DEAL
You’ve gone through the work of raising capital, structuring your deal, and building a business on trust. Don’t let all that crumble because of a vague clause in a lease. Strong leases aren’t exciting, but they’re essential. And when you’re playing with OPM, they’re not optional.

A square image with a bright yellow background has a star hanging from the top center. The center is a white box that reads “Join Our Newsletter, Landlord Weekly. Landlord tips, Early Access to Our Blogs, Landlord Specific articles by other industry pros, podcast links”. The logo for Your Landlord Resource in centered at the bottom of the image.

Did you enjoy this article?

This is an example of what is included on our FREE weekly newsletter, Landlord Weekly.

Subscribers get access to our free forms, email templates, and guides! As well as…

▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro’s ▪️ Podcast Links

To check out a sample of our newsletter, click one of the links below👇

Discover What Amenities Are Driving Lease Renewal in 2025

Provided by Property Manager Insider

In 2025, multifamily condominium communities across the United States are focusing on amenities that keep residents happy and encourage them to renew their leases. Modern condo dwellers – from Gen Z renters to Baby Boomer homeowners – expect more than just a roof over their heads. They seek features that enhance security, convenience, community life, and sustainability. In fact, 75% of tenants prioritize amenities when deciding to rent or renew their lease. Properties that deliver the right amenities can see significantly higher renewal rates – some communities report a 15–20% increase in lease renewals after adding modern amenities. This article explores the top amenity categories driving lease renewals in 2025 condominiums, highlighting emerging trends and noting where different age groups place the most value.

Security Features Enhancing Peace of Mind

One of the most important factors in resident retention is safety – people need to feel secure at home. Condo communities are investing in robust security features that give residents peace of mind. Gated entrances, secure building access, and surveillance cameras are increasingly standard. In many urban condos, controlled access systems and keyless smart locks top the priority list for renters. These technologies let residents use smartphone apps or key fobs to securely enter buildings and their units, and to verify visitors. Good lighting in parking areas and hallways, along with on-site security staff or patrols in larger complexes, also help residents feel safe.

Security features tend to resonate with all age groups. Baby Boomers especially appreciate traditional safety measures like gated entries and on-site security guards, as personal safety is a top concern for many older residents. Younger renters also value security, often preferring tech-enabled solutions like app-based video intercoms or smart doorbells that fit their digital lifestyles. Importantly, residents are often willing to overlook minor issues if they know they “can go home to a safe space each night,” making security a must-have amenity for lease renewals. Communities that invest in safety first see stronger loyalty from tenants.

Smart Home Technology and Automation

Smart home technology has moved from a luxury to an expectation in 2025’s condo market. Renters and owners alike enjoy the convenience of smart thermostats, smart lighting, and app-controlled door locks. These features not only make life easier but can also save energy and bolster security. According to industry research, technology amenities are very popular, ranking in the top tier of renter preferences alongside security features. In practice, this means many condo units now come equipped with programmable or voice-activated thermostats, smart lighting systems, and Wi-Fi enabled appliances that can be monitored remotely.

Younger residents are particularly drawn to tech-enabled living. They’ve “grown up digital,” so they expect seamless connectivity – for example, managed property-wide Wi-Fi, smart entry systems, and mobile apps for everything from rent payments to maintenance requests. A survey of Gen Z renters found they prioritize features like smart locks and thermostats as part of a modern, tech-driven lifestyle. However, older generations appreciate smart home tech as well when it offers clear benefits. Baby Boomers might value smart leak detectors (to prevent water damage) or simple remote controls that make their homes easier to manage. Overall, integrating smart home technology has become a key retention strategy – it adds convenience and “cool factor” to condos without much extra effort for residents. By enhancing the resident experience through technology, condo communities appeal to tech-savvy renters and show they are keeping up with the times.

Community Features and Shared Spaces

Condominium living isn’t just about private units – it’s also about the community spaces and amenities that residents share. In 2025, community and social amenities play a huge role in satisfaction across all demographics. Many residents today want a live-work-play environment where they can exercise, socialize, or even work from home without leaving the property. Key community features driving lease renewals include:

  • Fitness Centers and Wellness Facilities: An on-site gym or fitness room is often expected. Modern condo gyms offer a range of wellness options – from traditional exercise machines to yoga studios and even virtual fitness classes. These amenities boost retention: properties with fitness centers see a 6–8% higher tenant retention, especially among younger renters who value convenient workouts. In some regions, pools and outdoor fitness areas are considered non-negotiable as well. For example, many Sun Belt communities (e.g. in Florida, Arizona) find that residents insist on having a pool available for relaxation and exercise.
  • Outdoor Spaces and Recreation: Access to open outdoor space is increasingly important. Residents want to enjoy fresh air and nature at home. Condos that provide green courtyards, rooftop gardens, walking paths, or barbecue areas make it easier for people to relax or socialize outdoors. In fact, after years of indoor work, many people want to get their taste of fresh air during non-working hours, and well-designed outdoor lounges or patios can make all the difference in resident satisfaction. Private outdoor spaces like balconies or patios attached to units are also highly prized – in California, for instance, renters say private balconies are one of their favorite features. Condominium communities that offer appealing outdoor spaces – from rooftop terraces to peaceful courtyards – give residents an extra reason to stay.
  • Coworking Spaces and Business Centers: With remote and hybrid work common in 2025, many condo properties now feature coworking lounges, business centers, or reservable private offices. These facilities let residents work from home effectively by providing quiet workstations, conference rooms, and strong internet connectivity. Such spaces are especially valued in regions with many remote workers – for example, renters in the Midwest cited availability of coworking spaces as a deciding factor in their housing choices. Millennials and Gen Z (who make up a large share of the remote workforce) are keen on having a modern “office” environment at home.

Another community aspect that cannot be overlooked is pet-friendly amenities. Over half of American households include a dog or cat in 2025, so many residents consider their furry family members when choosing where to live. Condo properties that provide pet amenities – such as dog parks, pet run areas, and pet washing stations – have an edge in retention. Pet owners feel more welcome and are 18% more likely to renew their lease in communities with pet-friendly facilities. Millennials in particular have high pet ownership rates and often specifically seek out buildings that accommodate pets. By catering to this need (for example, with on-site dog play areas or pet concierge services), condos can secure loyalty from this demographic of renters. Even for residents without pets, a pet-friendly policy signals a warm, home-like atmosphere that many appreciate.

Convenience-Based Services and Perks

Modern residents place a high premium on convenience. Busy lifestyles mean people value any service that saves time or effort. In 2025, top condominium communities are delivering hotel-like services and digital conveniences that make day-to-day living easier. These offerings can significantly influence a resident’s decision to stay. For instance, one industry survey found that the amenities and services available were one of the three biggest factors in how renters judged the value of their current home (the other factors being management quality and property condition). Below are key convenience-based amenities driving renewals:

  • Package Management: With the explosion of online shopping, secure package handling has become essential. Many condos have installed package lockers or dedicated mailrooms where deliveries can be safely stored. Others employ package concierge services to accept and hold parcels. This addresses a real pain point – residents don’t want their packages lost or sitting out where they could be stolen. Communities with smart package locker systems report much higher resident satisfaction (one analysis noted a 25% boost in tenant satisfaction when package lockers are available). As one CEO observed about young renters, “They also want secure and easily accessible package solutions” for all their Amazon orders and deliveries. All generations appreciate this amenity, though it’s especially critical for working professionals who can’t be home to receive daytime deliveries.
  • On-Demand and Concierge Services: Top-tier condo buildings now offer services that make daily life feel a bit more luxurious. This can include dry cleaning pickup and delivery, house cleaning services, dog walking, or grocery delivery coordination. Some properties partner with concierge apps or third-party providers so that residents can easily book a cleaning or handyman visit. These were once seen as extras, but now services like on-demand cleaning, handyman help, pet care, and package handling are considered essentials rather than luxuriesamenify.com. Such conveniences are highly valued by busy Millennials and Gen Xers juggling work and family – they’re willing to stay (and even pay a bit more) for a community that helps simplify their routines.
  • Digital Resident Portals and Payments: In 2025, going digital is a major convenience factor. Residents love having a mobile app or online portal for their community where they can pay rent, request maintenance, and get updates instantly. The idea of writing checks or standing in line at an office is increasingly outdated, especially for Gen Z and Millennials. Providing a seamless, tech-driven process for handling finances and communication is now a baseline expectation. In fact, a recent national renter study showed 97% of tenants desire automated digital services for easier access to rental functions. Offering digital lease signing, 24/7 chat support, and text/email alerts about community news makes residents feel looked-after and in control – factors that strongly support lease renewals.
  • Move-In and Transition Assistance: Communities are also recognizing that the move-in process can set the tone for a resident’s entire lease. Moving is stressful – nearly 90% of renters say moving into a new home is extremely difficult. To ease this, move-in support services are emerging as a sought-after perk. In one survey, 97% of renters said they prefer landlords or managers who offer help finding movers or coordinating the move-in. Some condo buildings now have partnerships with moving companies or provide new residents with a “move-in concierge” to help with tasks like elevator reservations, utility setup, or even furniture assembly. By smoothing out the move-in and offering ongoing support, communities send a message that they care – which translates into residents feeling happier and staying longer.
  • Flexible and Customer-Focused Policies: Convenience extends to policies and programs that make living in a condo community more financially manageable. For example, flexible rent payment options, such as the ability to pay rent in two installments per month instead of one, are in demand. A national survey found 93% of renters would be happier if they could choose biweekly or weekly payment schedules rather than a rigid monthly schedule. Additionally, some property managers are introducing resident loyalty programs – nearly 98% of tenants liked the idea of loyalty rewards to help with the cost of living. These might include small rent credits, discounts at local businesses, or referral bonuses for renewing. While these are not physical amenities, they are convenience-oriented perks that increase residents’ overall satisfaction and sense of value. Renewal incentives like these  make residents feel appreciated, which can tip the scales in favor of staying.

In summary, convenience-based amenities – from secure package lockers to digital apps and flexible services – directly boost resident happiness. They cater to the modern expectation that “there’s a service for that,” reducing daily hassles. Communities that stay ahead in offering convenient services are rewarded with higher renewal intentions, as renters hesitate to give up the comfort and ease they’ve grown accustomed to.


A square image with a dark blue background has the TurboTenant logo in white centered at the top of the image. Beneath the logo states “Free Landlord Software, (Seriously)”. Below that, on the bottom half of the image is stated all of the benefits offered with the TurboTenant landlord software. The read “Advertising, Maintenance Requests, Rent Payments, Rental Applications, Rent Reporting, Lease Agreements, Expense Tracking”. At the bottom left corner is our logo that says “Your Landlord Resource”.

A landlords one stop shop for tenant management…for FREE

You can’t beat free and the only time you pay is if you want to purchase a lease or have expedited rent deposits. Most everything else costs zip, zero, zilch.


Sustainability and Green Living Options

Across age groups, Americans have become more conscious of sustainability and healthy living. This is reflected in the rising demand for eco-friendly amenities in condo properties. Interestingly, 4 of the top 10 most-preferred apartment features in 2024 were related to sustainability, according to a nationwide renter survey. Amenities that were once afterthoughts – like energy-saving appliances or recycling programs – can now be deal-makers for residents deciding whether to renew.

Key sustainability-focused amenities include:

  • Energy-Efficient Appliances & Systems: Modern condo units boast high-efficiency appliances, such as HE washers/dryers, ENERGY STAR refrigerators, smart HVAC systems, that reduce utility bills and environmental impact. In Greystar’s 2024 survey of 90,000 renters, high-efficiency appliances ranked among the top five most-valued amenities nationally. About 83% of renters expressed interest in efficient appliances, reflecting a broad desire to save energy and money. Smart thermostats also play a role here – they cut down energy waste and let residents customize their climate settings. Baby Boomers and Gen X renters often appreciate the cost savings from these features, while Gen Z and Millennials may be equally drawn to their eco-friendliness.
  • Enhanced Air Quality and Ventilation: Health and sustainability go hand in hand. Features like fresh air ventilation systems and premium air filters have become highly desirable. Nationally, 86% of renters showed interest in enhanced fresh air ventilation, and 17% said they would refuse to rent an apartment lacking that feature. In tech-heavy regions (e.g. Seattle or San Francisco), renters are especially mindful of air quality and wellness-focused amenities, a trend amplified by recent wildfire smoke and pandemic concerns. Condo buildings are responding with better HVAC systems, indoor air purifiers, and non-toxic building materials – all of which signal a healthy living environment. Such improvements appeal across ages, though younger generations often voice the strongest concerns about wellness and environmental quality in housing.
  • Recycling, Composting, and Waste Reduction: Eco-conscious residents notice if a community makes it easy to recycle and reduce waste. Many condos provide recycling centers on-site, composting programs, and water bottle refill stations to cut down on single-use plastics. These amenities demonstrate a property’s commitment to sustainability. They can particularly influence Millennials and Gen Z, who on average express greater concern for environmental responsibility in their living choices. However, older residents appreciate these efforts too, as they contribute to a clean, efficient community.
  • Electric Vehicle (EV) Charging Stations: With electric cars growing in popularity, EV charging stations have gone from rarity to a hot new amenity. In fact, the amenity with the greatest increase in interest in recent years is EV charging, according to multifamily housing research. As more residents drive electric vehicles, having convenient charging options at home is a huge plus. Offering EV charging can be a key retention tool, as eco-minded renters  will stick with a community that supports their transportation needs. Some condos even install solar panels or use renewable energy to power these stations, doubling down on green credibility.
  • Green Building Certifications and Design: Finally, some newer condominium properties are built to green building standards, like LEED certification. These buildings may feature solar panels, rainwater harvesting systems, efficient insulation, and other cutting-edge sustainable design elements. Renters and owners who care about climate impact find pride in living in a community with a smaller carbon footprint. Gen Z renters, in particular, are drawn to apartments with green certifications and energy-efficient features, viewing them as aligned with their values. Sustainable design can also improve comfort – for example, better insulation means quieter and more temperature-stable apartments. By investing in sustainability, condo communities not only help the planet but also create desirable living conditions that residents want to keep enjoying year after year.

Overall, sustainability amenities have moved into the mainstream. From younger generations passionate about environmental issues to older generations looking to save on bills and live in healthy spaces, everyone finds value in green features. Communities that demonstrate a commitment to sustainability – through tangible amenities like those above – foster goodwill and loyalty among residents. This translates into higher renewal rates, as people are reluctant to leave a home that aligns with their comfort, health, and values.

A Holistic Approach to Resident Satisfaction

In 2025, successful multifamily condominium communities take a holistic approach to amenities, recognizing that resident needs are diverse and ever-evolving. Security, smart technology, community spaces, convenience services, and sustainability options all work together to create an environment where people feel happy and at home. When residents feel that their community offers a safe, convenient, and enriching lifestyle, they are far more likely to stay. Industry data underscores this point: amenities and services aren’t just add-ons, but core drivers of lease renewals.

Crucially, different demographics may gravitate toward different amenities – a retiree might be most impressed by secure access and quiet gardens, while a young professional might prioritize high-speed internet, a co-working lounge, and app-based services. Millennials and Gen Z often look for tech integration, social opportunities, and eco-friendly features, whereas Baby Boomers may focus on safety, comfort, and convenience. The best condo properties balance these needs by providing a range of amenities that add value for everyone. As one property management expert put it, the key is having “thoughtful spaces, remembering that the community will house people from all walks of life.”

By listening to resident feedback and staying ahead of trends, condo communities can continue to meet or exceed expectations. This pays off not only in happier residents, but in tangible results like higher renewal percentages and lower turnover costs. In summary, amenities that improve quality of life – from a secure front door to a solar panel on the roof – are driving lease renewals in 2025. Communities that invest in these areas are rewarded with loyal residents who are proud to call their condominium home.

A square image with a bright yellow background has a star hanging from the top center. The center is a white box that reads “Join Our Newsletter, Landlord Weekly. Landlord tips, Early Access to Our Blogs, Landlord Specific articles by other industry pros, podcast links”. The logo for Your Landlord Resource in centered at the bottom of the image.

Did you enjoy this article?

This is an example of what is included on our FREE weekly newsletter, Landlord Weekly.

Subscribers get access to our free forms, email templates, and guides! As well as…

▪️Landlord Tips ▪️ Early Access to Our Blogs ▪️ Landlord Specific Articles by Other Industry Pro’s ▪️ Podcast Links

To check out a sample of our newsletter, click one of the links below👇